Office Engineer

Luster National; New York (NY); On-site; USD 83,000 - 156,000; Full time

Job summary

An established industry player is on the lookout for a skilled Office Engineer to join their dynamic team in New York City. This long-term, full-time position offers a unique opportunity to work on heavy civil infrastructure and transit projects. The ideal candidate will manage project documentation, coordinate with field teams, and ensure compliance with design specifications. With a focus on collaboration and continuous improvement, this role promises to be both challenging and rewarding. Join a forward-thinking company that values diversity and offers a comprehensive benefits package, including unlimited flexible time off and professional development support.

Benefits

Unlimited Flexible Time Off

Paid Holidays

Health Insurance

Vision Insurance

401(k) Plan with Guaranteed Employer Contribution

$2,500 Annually Towards Professional Development

Wellness Program with Monthly Wellness Stipend

Employee Assistance Program

Employee Referral Bonus

Qualifications

• 5+ years of Office Engineer experience in heavy civil infrastructure.
• Ability to read and comprehend complex engineering plans and documents.

Responsibilities

• Manage project documentation and ensure compliance with design specifications.
• Coordinate submittal processes and monitor design progress and costs.

Skills

Excellent written and verbal communication

Project coordination

Multi-tasking

Organizational skills

Problem-solving abilities

Education

Bachelor’s degree in engineering

Master’s degree in Engineering (preferred)

Tools

SharePoint

E-Builder

Aconex

Procore

Microsoft Office Suite

Job description

We are seeking an experienced and successful Office Engineer to serve as a key member of an engineering team for heavy civil infrastructure and transit projects. They will be responsible for managing project documentation, coordinating with field teams, ensuring compliance with design specifications, reviewing construction submittals, and overseeing the technical aspects of a project from the office, while maintaining accurate project records and reports.

This is a long term, full-time, onsite position located in the New York City area, NY.

Responsibilities

• Coordinate submittal process; monitoring of design progress and costs; coordination of progress payments; monitoring of quality assurance; monitoring of safety compliance; environmental assessment and inspection; preparation of materials and representation at periodic Project meetings; provide expert opinions on special cases, assist in review of submittals and documents.
• Distribute and review all submittals and deliverables, including scheduling, DBE updates, daily reports, requisitions for payment, payroll reports, work plans, RFIs, design documents, product data and shop drawings.
• Coordinate reviews and arrange meetings as required with the EMD, and other units or external agencies to track, compile, and return submittal review comments within the specified review periods.
• Provide miscellaneous Project estimating services (and estimate review services).
• Assist the Project Controls group in various capacities, including the preparation of monthly schedule and manpower reports, adjustments and analysis of schedule-related items, schedule updates, etc.
• Provide estimating, budgeting, scope development, and change order support for Project initiatives.
• Perform document control through established software and databases.
• Ensure that look-ahead schedules and work plans are properly integrated with available track outages and foul time. Assess and monitor sequence of critical path activities.
• Write letters, memos and meeting minutes, and develop written reports as needed.
• Efficiently track and maintain status on the disposition of Project action items and design/construction issues.
• Validate and monitor Force Account and Design-Build Contractor invoices for payment in accordance with progress of the work.
• Evaluate and prepare recommendations to the client regarding sequence of field and/or construction activities and means and methods of construction when working in a railroad environment.
• Assist in the preparation of Project management plans, Project plans, quality plans, white papers, concurrence forms, and any related documents.
• Generate weekly and monthly reports on Project status.
• Assist in the review, documentation, and management of change requests. Assist in change order negotiations and the issuance of change requests (including the preparation of change request packages, scopes of work, and RFPs).
• Review Design-Build Contractor attendance and daily shift reports and worker completion of training.
• Assist in managing progress status meetings with the Design-Build Contractors and user and operating groups.
• Compile and maintain a digital photo record of construction progress and activities.
• Assist the Resident Engineer Lead in the coordination of labor forces, including Design-Build Contractor staff, Force Account, and external agency and utility personnel.
• Ensure that daily work plans and related shop drawings are approved and in place prior to the start of related work activities.

Skills and Attributes

• Excellent written and verbal communication and interpersonal skills.
• Strong project coordination, multi-tasking, and organizational skills
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.

Minimum Qualifications

• Bachelor’s degree in engineering, architecture, construction management or a related field.
• 5+ years of relevant Office Engineer experience working on heavy civil infrastructure or transit projects in a “paperless” environment, with an emphasis on document control and scope development.
• Ability to read and comprehend electrical, communication, civil and structural engineering plans, technical specifications, and other construction documents such as work plans, procedures and shop drawings.
• Expertise and prior experience in bringing matters to a prompt resolution as they pertain to standard engineering, construction management, and field construction practices.
• Knowledge of railroad construction requirements when working adjacent to railroad operations.
• Proficiency with industry standard document control software (e.g., SharePoint, E-Builder, Aconex, Procore, etc.)
• Proficiency with Microsoft Office Suite (e.g., Outlook, Work, Excel, etc.)

Preferred Qualifications

• Masters degree in Engineering, Architecture, Construction Management or a related field
• Project Management Professional (PMP)

The salary range listed for this role is $83k-$156k/yr ($40-$75/hr). The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.

Benefits

• Unlimited Flexible Time Off
• Paid Holidays
• Health Insurance
• Vision Insurance
• Flexible Spending Accounts (Healthcare and Dependent/Elder Care)
• Long Term Disability Insurance
• Short Term Disability Insurance
• Life Insurance and Accidental Death & Dismemberment Policy
• 401(k) Plan with Guaranteed Employer Contribution
• Formal Career Planning and Development Program
• $2,500 Annually Towards Professional Development
• Wellness Program with Monthly Wellness Stipend
• Company Cell Phone or Cell Phone Plan Reimbursement
• Free Personalized Meal Planning & Nutrition Support with a Registered Dietitian
• Free Personal Financial Planning Services
• Employee Assistance Program
• Employee Discounts
• Employee Referral Bonus

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.