Office Engagement Coordinator

Jobtailor; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Gray is seeking an Office Manager/Engagement Specialist to oversee daily operations, vendor relations, and office logistics in the Charlotte area. The role involves budgeting, event planning, and cross‑functional collaboration to foster an inclusive culture.

You will partner with People Ops and leadership to execute engagement initiatives, support community outreach, and ensure alignment with company policies. Strong communication and discretion are essential.

Qualifications

• Bachelor’s degree or equivalent with 3+ years in office mgmt, engagement, or events.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to collaborate across multiple teams and leadership levels.
• Professionalism, integrity, and discretion in handling sensitive information.
• Proven experience planning events, managing vendors, and budgets.

Responsibilities

• Oversee daily office operations including vendor relationships, supply management, and facilities coordination.
• Manage budgets and expenditures related to office supplies, equipment, and administrative needs.
• Support logistics for meetings, visitors, and events to ensure a professional environment.
• Partner with the Office Executive to ensure operational efficiency and compliance with policies.
• Plan and execute office and regional engagement events such as celebrations, wellness activities, recognition programs, and team-building events.
• Partner with People Ops to implement culture, inclusion, and collaboration initiatives.
• Serve as a visible culture ambassador and reflect Gray’s values in the office environment.
• Gather feedback and share insights to improve engagement programming.
• Coordinate local community service and volunteer opportunities for team members.

Skills

Organizational skills

Project management

Written and verbal communication

Cross-functional collaboration

Confidentiality and discretion

Vendor management

Budget management

Education

Bachelor’s Degree

Job description

• Oversee daily office operations, including vendor relationships, supply management, and facilities coordination.
• Manage budgets and expenditures related to office supplies, equipment, and administrative needs.
• Support logistics for meetings, visitors, and events to ensure a professional and welcoming environment.
• Partner with the Office Executive to ensure operational efficiency and compliance with company policies.
• Plan and execute office and regional engagement events such as celebrations, wellness activities, recognition programs, and team-building events.
• Partner with People Ops to implement initiatives that foster culture, inclusion, and collaboration.
• Serve as a visible culture ambassador, building relationships across teams and ensuring Gray’s values are reflected in the daily office environment.
• Gather feedback from team members and share insights with the Manager, Team Member & Community Engagement to improve engagement programming.
• Coordinate local community service and volunteer opportunities for team members aligned with Gray’s values and partnerships.
• Coordinate local office initiatives within the community and partner with local organizations to extend Gray’s brand and impact.
• Support company-wide talent outreach programs such as internship activities, ACE program events, and career fairs.
• Collaborate with the People Ops and other regional offices to align local programs with enterprise strategies and share best practices.
• Partner with local leaders to support recruiting activities, intern programs, and initiatives that strengthen office culture.
• Other duties as assigned.

Requirements

• Bachelor’s degree and 3+ years of experience in office management, engagement, or event coordination roles; or equivalent combination of education and experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to collaborate across multiple teams and levels of leadership.
• Demonstrates professionalism, integrity, and genuine care in every interaction; maintaining confidentiality and discretion when supporting team members and handling sensitive information.
• Demonstrated ability to plan and execute events, manage vendors, and handle budgets.

Core Competencies

Demonstrates expertise in office management, event coordination, and budget management while fostering a collaborative and inclusive workplace culture. Proven ability to execute engagement initiatives and build relationships across teams to enhance organizational effectiveness.

Certifications & Qualifications

• Bachelor’s Degree