Office Efficiency Lead - Growth Path & Flexible Schedule

Marvins Organic Gardens; Cincinnati (OH); Hybrid; USD 42,000 - 70,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

Bonus based on performance

Company parties

Flexible schedule

Free food & snacks

Opportunity for advancement

Training & development

Wellness resources

Surrounded by nature, beauty & highCal

Job summary

Marvin’s Organic Gardens in the Greater Cincinnati area is seeking an Office Assistant Manager who is people-oriented, highly organized, and a processes champion. This hybrid role blends office operations with field workflows, billing, and client service to keep our nerve center humming.

You will partner with the owners to absorb legacy operations, build online educational content, and gradually take over daily administrative decisions.

Qualifications

• Minimum 3 years of experience in office administration, management, operations coordination, or logistics, with a natural knack for building workflows.
• Proven ability to build and optimize workflows.
• Proficient with QuickBooks, Jobber CRM, Google Suite.
• Strong billing accuracy and financial records.
• Excellent communication and collaboration across teams.

Responsibilities

• Office-to-Field systems optimization to connect office and field crews.
• Own client billing, payments, and accounts receivable/payable.
• Serve as primary CRM and hospitality lead for inquiries and scheduling.
• Maintain data hygiene and organize digital tools.
• Partner with owners to absorb legacy operations and content.
• Support payroll, PTO, hiring, onboarding, and HR compliance.

Skills

Self Management

The Processes Architect

Tech-Fluent

Financial Integrity

High EQ & Communicator

Flexible Can-Do Attitude

Passionate Steward

QuickBooks

Jobber CRM

Google Suite

Social Media

Apple/Mac ecosystem

Tools

QuickBooks

Jobber CRM

Google Suite

Social Media

Apple/Mac ecosystem

Job description

Marvin’s Organic Gardens in the Greater Cincinnati area is seeking an Office Assistant Manager who is people-oriented, highly organized, and a processes champion. This hybrid role blends office operations with field workflows, billing, and client service to keep our nerve center humming.

You will partner with the owners to absorb legacy operations, build online educational content, and gradually take over daily administrative decisions.