Office Coordinator: West Little Rock

GenWealth Financial Advisors LLC; Little Rock (AR); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Profit sharing

Benefits

Job summary

GenWealth Financial Advisors LLC in Little Rock, AR is seeking an Office Coordinator to ensure a remarkable client experience through organization and professionalism. You will welcome clients, handle scheduling, data entry, and workflows, and coordinate with teams while maintaining office readiness and discretion.

Responsibilities include maintaining cleanliness, managing supplies, and supporting front desk operations daily in a collaborative environment.

Qualifications

• High school diploma or equivalent; college degree is a plus.
• Strong organizational skills and reliability in tasks.
• Excellent communication and discretion in client interactions.

Responsibilities

• Prepare the office for a remarkable client experience through cleanliness and readiness.
• Receive clients and guests with warmth and care while anticipating needs.
• Schedule appointments, document calls, manage workflows and data entry.
• Liaise with building management and coordinate maintenance tasks with leadership.
• Maintain office supplies and support teamwork across departments.

Skills

Excellence

Trailblazer

Balance

Communication

Discretion

Fearless

Purposeful

Integrity

Team player

Education

High school diploma

College degree helpful

Tools

Salesforce

BambooHR

ClientWorks

Microsoft Suite

Job description

What Winning Looks Like:

• Management of Office
  • Prepare the office for a remarkable client experience through cleanliness, professionalism, and readiness.
  • Receive clients and guests with warmth and care anticipating immediate needs.
• Create an atmosphere of team accountability that values good communication verbally and through proper use of BambooHR and Salesforce.
• Clerical functions: scheduling appointments, documenting calls, managing workflows, data entry, and mail vetting and distribution.
  • Assess and maintain general office, kitchen, and first aid supplies.
  • Delegate tasks to appropriate team members as the need arises.
  • Liaison with building management and overseer of maintenance tasks in concert with the Director of Team Engagement.
  • Maintain an awareness of everything going on in your location.
  • Communicate, collaborate, and coordinate with other Office Coordinators and front desk representatives.
• Office Preparation
  • Maintain the cleanliness of the kitchen; run the dishwasher as needed. Address ongoing issues as needed.
  • Manage refrigerator space and beverages insuring everyone has ample space to use.
  • Take out the trash from each restroom (GenWealth proprietary) and kitchen at the end of each day.

Skills Needed to Win:

• Excellence: Reliable, organized/timely, and consistent performance of tasks with a detail-oriented work ethic.
• Trailblazer: Software savvy and adaptable including: Salesforce, BambooHR, ClientWorks, Microsoft Suite
• Balance: Understands the meaning of work however knows when it’s time to recharge personally.
• Communication: Strong speaking and listening skills with the ability to build trust and relationships.
  • Uses a high level of discretion.
• Fearless: The ability to overcome and push through hard things to
  reach your goals.
• Purposeful: Knowing that
  doing your job well contributes to the success of your team and the company.
• Character: Self-assessing and striving to operate with integrity and respect for others.
• Life-Changer: Actively looking for ways to help clients and team members.

Education and Experience

• High school or equivalent diploma.
• A college degree is helpful but not required.

Physical Requirements

• Physical demands: While performing the duties of this job, the employee is required to walk; sit; use hands/fingers to handle or feel equipment, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must lift and/or move up to 20
• Work environment: While performing the duties of this job, the employee will be primarily indoors with prolonged periods of sitting at a desk and working on a computer but may be required to work outdoors for events. The noise level in the office is minimal.

Opportunity:

• As our company grows, and staffing needs arise there is the opportunity to change roles after going through an internal interview process.
  

Pay Range:

UPDATED: $40,000-$45,000 annually + goal-driven profit sharing + benefits
*Pay depends on skill level and overall experience.