Office Coordinator/WCIC

University of Northwestern - St. Paul; Peoria (IL); On-site; USD 31,684 - 34,440; Full time

Job summary

University of Northwestern – St. Paul seeks an Office Coordinator for WCIC in Peoria, IL to provide front‑line support for listeners, donors, and guests while ensuring smooth daily operations and professional communication.

You will assist fundraising efforts, manage calendars, process invoices, and coordinate events, reflecting the organization’s Christian values in every interaction.

Qualifications

• High school diploma or GED.
• Minimum of 2 years’ office administrative experience.
• Must maintain a growing, personal relationship with Jesus Christ and faithfully uphold Northwestern’s mission and policies.

Responsibilities

• Serve as the first point of contact by promptly and professionally answering all calls, emails, and inquiries; greet visitors and maintain a welcoming front office.
• Manage calendars and correspondence, maintain station and event calendars, distribute mail and voicemails, prepare outgoing communications, and schedule meetings.
• Support the Day Partner program by handling administrative responsibilities from initial contact to on-air messaging, tracking in donor system, and ensuring follow-ups.
• Coordinate fundraising and events as administrative lead for WCIC, assisting with logistics and volunteers.
• Process requisitions, purchase orders, invoices, and P-cards; monitor supplies and office equipment; ensure efficiency.
• Perform other duties as requested or assigned.

Skills

Independent & teamwork

Confidentiality

Organizational skills

Technical proficiency

Written & verbal communication

Background check

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Title: Office Coordinator/WCIC

VP Area: VP - Media

Department: WCIC - Peoria

Position Compensation: $23.00 - $25.50 / hour

Location: Peoria, Illinois - WCIC

Who We Are

Northwestern is a faith-driven community, UNWavering in our Christ-centered principles and identity as those who profess faith in Jesus. Rooted in the unshakable foundation of God's Word and our calling to impact His world, our mission and vision flow from these core values, expressed through Christ-centered higher education at the University of Northwestern – St. Paul and through gospel outreach and faithfulness with Northwestern Media.

Position Summary

To support the mission of WCIC by serving as a welcoming and professional point of contact for listeners, donors, and guests; ensuring smooth daily operations, facilitating clear and professional communication, and providing accurate, timely support for fundraising initiatives and donor engagement—all while reflecting Christ-like hospitality and integrity in every interaction.

Key Responsibilities

• Serve as the first point of contact by promptly and professionally answering all phone calls, emails, and in-person inquiries; ensuring that communication is either addressed directly or efficiently routed to the appropriate person or department. Greet visitors warmly and maintain a welcoming, well-kept front office and station environment.
• Manage calendars and correspondence by maintaining the station and community event calendars, distributing mail and voicemail, preparing outgoing communication, and scheduling meetings with hospitality and accuracy.
• Support the Day Partner program by overseeing all administrative responsibilities from initial contact to on-air messaging, tracking in Raiser’s Edge, and ensuring consistent follow-through and communication.
• Coordinate fundraising and special events by serving as the administrative lead, under the direction of the Station Manager, for fundraisers, assisting with event logistics, and organizing volunteers, meals, and resources for concerts, community events, and station initiatives.
• Ensure administrative efficiency by processing requisitions, purchase orders, invoices, and P-cards in a timely and accurate manner, as well as monitoring and ordering supplies and managing office equipment.
• Perform other duties as requested or assigned.

Because our community is a significant part of our mission and the development of our students and listeners, all employees serve as ministers of the gospel of Jesus Christ by actively partnering with the University to disciple students as they grow intellectually and spiritually, and with Northwestern Media to lead people to Christ and nurture believers to maturity in their faith.

Qualifications

Required:

• High School diploma or GED equivalent
• Minimum of 2 (two) years’ office administrative experience
• Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern’s mission, Doctrinal Statement and Declaration of Christian Community

Key Skills

• Independent & Teamwork: Capable of working both independently and collaboratively, with minimal supervision.
• Confidentiality: Maintains discretion and handles sensitive information appropriately.
• Organizational Skills: Strong time management and problem-solving abilities; able to prioritize and meet deadlines with attention to detail.
• Technical Proficiency: Intermediate to advanced computer skills, including Microsoft Office and related software.
• Written & Verbal Communication: Strong writing, editing, proofreading, and verbal communication skills.
• Background Check: Must pass initial and ongoing background checks as a condition of employment.

Work Environment

The work environment involves working for a suburban, Christian university or Christian owned and operated radio station alongside those with a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of Northwestern, and an agreement to abide by all Northwestern policies.

All applicants must be authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa.

Benefits Overview