Office Coordinator - Surgical Group, Cherry Hill

Virtua; Cherry Hill Township (NJ); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Life insurance

Vision insurance

Paid time off

Sick time

Tuition assistance

401(k)

403(b)

Job summary

Virtua Health in Cherry Hill is seeking an Office Coordinator for the Surgical Group to manage front desk operations and support physicians. You will oversee billing workflows, schedule staff, and coordinate with insurers for pre-certifications and authorizations to ensure smooth patient experiences.

The role requires medical office tenure with supervisory experience; strong organizational skills, and familiarity with regulatory requirements.

Qualifications

• 2+ years of medical office experience required.
• 1-3 years lead or supervisory experience in a medical practice preferred.
• Knowledgeable in insurance processes and billing concepts.

Responsibilities

• Coordinate and monitor all daily operations of a practice front desk/physician practice.
• Monitor billing system reports and ensure timely issue resolution.
• Review quality of work, train staff, and manage staff schedules and PTO calendars.
• Obtain pre-certifications and authorizations from insurers and liaise with Virtua and external parties.
• Maintain vendor contacts, licenses, and certifications as required.
• Assist Practice Administrator with budget monitoring and monthly financial reports.
• Ensure compliance with OSHA/CLIA regulations and maintain office equipment manuals.

Skills

Medical office experience

Supervisory experience

Education

High School Diploma

Associate's degree preferred

4 year college degree a plus

Job description

Office Coordinator - Surgical Group, Cherry Hill

life insurance, vision insurance, paid time off, sick time, tuition assistance, 401(k), 403(b)

At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that’s wellness and prevention, experienced specialists, life-changing care, or something in-between - we are your partner in health devoted to building a healthier community.If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we’ve received multiple awards for quality, safety, and outstanding work environment.In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 otherlocations, we’re committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through ourEat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We’re also affiliated with Penn Medicine for cancer and neurosciences, and the Children’s Hospital of Philadelphia for pediatrics.

Location: Cherry Hill - 1935 Route 70 East

Remote Type: On-Site

Employment Type: Employee

Employment Classification: Regular

Time Type: Full time

Work Shift: 1st Shift (United States of America)

Total Weekly Hours: 40

Additional Locations:

Job Information:

Summary:

Coordinates, directs and monitors all daily operations of a practice front desk/physician practice under the close overview and supervision of the Office Manager/or Practice Administrator. Responsible for monitoring billing system reports to assure that all issues are resolved in a timely manner. Coordinates the flow of the office, reviews quality of work performed, addresses and trains staff in problem areas. Monitors and/or performs daily input of charges, payments, bank deposits by checking against daily report and updating computer system. Oversees daily completion of billing functions, ensuring that billing and accounting controls are in place by following policy and procedure. Monitors Practice Management reports, completes finance log and billing reports. Communicates and completes requests for VMG/IDX billing related issues. Provides administrative support to Physicians by typing correspondence and memos, posting and maintaining staff schedules and posting VMG-related information. Maintains practice PTO calendar, physician master schedules for patient appointments, procedures and surgeries as well as staff work schedules. Assists practice administrator with staff meeting minutes, preparation of meeting agendas, etc. Acts as a liaison between physician and patient by obtaining pre-certs and authorizations from insurers Acts as liaison between office personnel, Virtua and all external parties to ensure an Outstanding Patient Experience. Processes, and files, maintains contacts with vendors to ensure appearance, functionality and safety of the practice. Conversant with OSHA and CLIA regulations for free standing medical facilities. Cycle, resource management, personnel management, etc.). Maintains documentation of licenses and certifications (i.e. Safety Day Training, State Medical License, CDS and DEA license renewals, ACLS certification, etc.). Assists Practice Administrator with budget creation, monitoring expenses and reviewing monthly financial reports to ensure budget compliance. Reports variances and takes appropriate correction action. Responsible for ordering and maintaining par levels for office and clinical supplies. Additional responsibilities may include processing program registration fees, mileage, and business expenses for professional staff. Maintains office equipment and department/system policy manuals. Tracks and monitors support staff performance. Documents staff behaviors/skill set levels. Assists Practice Administrator with BPR preparation for support staff.

Position Responsibilities:

• Monitors and/or performs daily input of charges, payments, bank deposits by checking against daily report and updating computer system.
• Oversees daily completion of billing functions, ensuring that billing and accounting controls are in place by following policy and procedure.
• Monitors Practice Management reports, completes finance log and billing reports. Communicates and completes requests for VMG/IDX billing related issues.
• Provides administrative support to Physicians by typing correspondence and memos, posting and maintaining staff schedules and posting VMG-related information.
• Maintains practice PTO calendar, physician master schedules for patient appointments, procedures and surgeries as well as staff work schedules. Assists practice administrator with staff meeting minutes, preparation of meeting agendas, etc.
• Acts as a liaison between physician and patient by obtaining pre-certs and authorizations from insurers Acts as liaison between office personnel, Virtua and all external parties to ensure an Outstanding Patient Experience.
• Processes, and files, maintains contacts with vendors to ensure appearance, functionality and safety of the practice. Conversant with OSHA and CLIA regulations for free standing medical facilities.
• Cycle, resource management, personnel management, etc.). Maintains documentation of licenses and certifications (i.e. Safety Day Training, State Medical License, CDS and DEA license renewals, ACLS certification, etc.).
• Assists Practice Administrator with budget creation, monitoring expenses and reviewing monthly financial reports to ensure budget compliance. Reports variances and takes appropriate correction action.
• Responsible for ordering and maintaining par levels for office and clinical supplies.
• Additional responsibilities may include processing program registration fees, mileage, and business expenses for professional staff.
• Maintains office equipment and department/system policy manuals.
• Tracks and monitors support staff performance. Documents staff behaviors/skill set levels. Assists Practice Administrator with BPR preparation for support staff.

Position Qualifications Required / Experience Required:

2+ years of medical office experience required. 1-3 years lead or supervisory experience in a medical practice preferred. Knowledgeable in insurance (ICD-9 CPT coding, Medicare regulations, state regulations, JCAHO, CLIA, DOH and OSHA regulations preferred). Excellent customer service and communication skills.

Required Education:

High School Graduate or equivalent required. Associate's degree preferred. 4 year college degree a plus.

Hourly Rate: $21.85 - $32.83 The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data.Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

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