Office Coordinator/Post Closing Specialist

Sun Title Agency; Grand Rapids Charter Township (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Sun Title Agency in Big Rapids is seeking an Office Coordinator / Post Closing Specialist to manage the branch’s administrative duties, greet customers, answer calls, stock supplies, and ensure files are complete. Prior title/escrow experience helps, but training is available for detail-oriented candidates. The role involves reviewing files, scanning documents, and processing disbursements and wires.

Qualifications

• Excellent communication and organizational skills.
• Enjoys working with a sense of urgency to meet deadlines.
• Self-motivated to ensure work is complete.
• Comfortable learning company specific software.
• Positive attitude.
• Team Focus.
• Passion for learning.

Responsibilities

• Greeting customers and clients and directing individuals to the correct destination.
• Providing general clerical and administrative support to the branch.
• Coordinating and processing outgoing and incoming deliveries.
• Ensuring office is stocked with required supplies.
• Process incoming and outgoing wires.
• Conduct quality control checks of physical files in order to send out payoffs and lender packages.
• Maintain professional relationship with coworkers and external clients.
• Disbursements.
• Issuing Final policies.

Skills

Communication

Organization

Time management

Attention to detail

Team focus

Learning mindset

Job description

Description

Sun Title is currently looking to hire an Office Coordinator/Post Closing Specialist for our Big Rapids location. This role would be responsible for managing administrative duties of the branch, including greeting customers, answering the phone, and stocking supplies. This role is also responsible for reviewing the entire file for accuracy and completeness and will be responsible for the completion of the transaction including scanning documents, confirming all disbursements are completed. While previous title, escrow, or disbursements experience is helpful, we are willing to train a candidate who has a strong and high attention to detail.

Responsibilities Include:

• Greeting customers and clients and directing individuals to the correct destination
• Providing general clerical and administrative support to the branch
• Coordinating and processing outgoing and incoming deliveries
• Ensuring office is stocked with required supplies
• Process incoming and outgoing wires
• Conduct quality control checks of physical files in order to send out payoffs and lender packages
• Maintain professional relationship with coworkers as well as external clients
• Disbursements
• Issuing Final policies

Requirements Include:

• Excellent communication and organizational skills
• Enjoys working with a sense of urgency to meet deadlines
• Self-motivated to ensure work is complete
• Comfortable learning company specific software
• Positive attitude
• Team Focus
• Passion for learning

Prior Experience:

• Previous office experience required
• Previous experience as a post closer or funder
• Previous experience with funding and lending helpful