Office Coordinator - Part-Time, 20 Hours/Week

MedStar Health; Baltimore (MD); On-site; USD 33,000 - 58,000; Part time

Job summary

MedStar Franklin Square Hospital in Baltimore is seeking an Administrative Coordinator to support the Pathology Administration department. This part-time role keeps daily operations organized, coordinates schedules, and provides responsive support to staff and the public. The four-hour weekday afternoon shift runs typically noon–4 p.m., with flexibility to 12:30–4:30 p.m.

or 1–5 p.m. Main duties include managing calendars and meetings, maintaining records, processing invoices and purchase

Qualifications

• High school diploma, GED, or equivalent required.
• Three to four years of administrative/secretarial experience, including transcription experience, required.
• Strong working knowledge of Microsoft Word, Excel, and Access.
• Excellent verbal and written communication skills.
• Strong problem-solving, customer service, and time management skills.

Responsibilities

• Keep department operations moving: coordinate administrative activities, office workflows, projects and events; address day-to-day issues and propose solutions.
• Manage schedules and communications: maintain calendars, arrange meetings, answer calls, route correspondence, and prepare meeting minutes.
• Maintain accurate information: organize records, databases and filing systems; compile statistics and prepare reports while protecting confidentiality.
• Support purchasing and financial processes: process invoices, purchase orders, check requests, travel requests; track charges and investigate discrepancies.
• Coordinate office resources: order supplies, arrange equipment maintenance, work with vendors to resolve service needs.
• Assist staff administration: support personnel records, onboarding, payroll submissions, and related activities; participate in quality and service improvement efforts.

Skills

Microsoft Word

Excel

Access

Verbal communication

Written communication

Problem solving

Customer service

Time management

Education

High school diploma or GED

Associate’s degree / secretarial training

Job description

About the Job

Summary of Position:

MedStar Franklin Square Hospital is seeking an Administrative Coordinator to support our Pathology Administration department. In this role, you’ll keep daily operations organized, coordinate schedules and projects, and provide responsive support to department staff and the public.

If you enjoy managing details, solving problems, and helping a team work efficiently, this part-time opportunity offers a consistent weekday afternoon schedule.

Schedule:

Monday–Friday, four hours per day, typically noon–4 p.m., with some flexibility to work 12:30–4:30 p.m. or 1–5 p.m.

Primary Duties and Responsibilities:

• Keep department operations moving: Coordinate administrative activities, office workflows, special projects, programs, and events; address day-to-day issues and recommend solutions.

• Manage schedules and communications: Maintain calendars, arrange meetings and conferences, answer and route calls, distribute correspondence, and prepare or transcribe meeting minutes.

• Maintain accurate information: Organize records, databases, and filing systems; compile statistics and prepare reports while protecting confidential information.

• Support purchasing and financial processes: Process invoices, purchase orders, check requests, and travel requests; track departmental charges and investigate discrepancies.

• Coordinate office resources: Order supplies, arrange equipment maintenance, and work with vendors to resolve service needs.

• Assist with staff administration: Support personnel records, onboarding, payroll submissions, and related activities as assigned; participate in quality and service improvement efforts.

Minimal Qualifications:

• High school diploma, GED, or equivalent required.

• Three to four years of administrative/secretarial experience, including transcription experience, required.

• Strong working knowledge of Microsoft Word, Excel, and Access.

• Excellent verbal and written communication skills.

• Strong problem-solving, customer service, and time management skills.

Preferred Qualifications:

• Associate’s degree, business coursework, or administrative/secretarial training.

• Experience in a medical office, hospital, or ambulatory setting.

This position has a hiring range of

USD $23.65 - USD $42.03 /Hr.