Medical Office Assistant III (Part-time Weekdays)

MedStar Health; Washington (District of Columbia); On-site; USD 38,000 - 58,000; Part time

Job summary

MedStar Health in Washington, DC, is seeking a part-time clerical assistant in the Orthopedic department. The role supports reception, scheduling, patient registrations, billing, and correspondence for physicians and staff.

Responsibilities include handling calls, coordinating appointments, updating patient records, and contributing to office operations. The position may involve routine data entry, filing, and chart preparation within a medical setting.

Qualifications

• Requires the ability to read and write with grammar and arithmetic skills.
• May require up to 1 year of technical or specialized training in secretarial/medical office support and related procedures.

Responsibilities

• Receives and screens calls and visitors, routes inquiries, and forwards messages.
• Schedules patient appointments and tests, maintains physicians' calendars, and coordinates travel for staff when needed.
• Handles preliminary patient registrations, demographics, insurance information, and referrals.
• Enters physician charges and assists with billing questions and deposits.

Skills

Reading and writing

Grammar

Arithmetic

Data entry

Word processing

Education

High School Diploma or GED

Secretarial/medical office training

Tools

PCs/mainframes

Office equipment

Job description

About the Job

Department: Orthopedic Status: Part-time, 20-hours per week Availability Needed: Monday-Friday, Day Shift

This Full-Time position will be represented by the Service Employees International Union (SEIU) Local 722.

General Summary of Position

This is the second job in a series of two that perform clerical/secretarial/administrative office support functions in a medical setting/office at WHC. May be a secretary for one or more physicians medical or professional staff.

Primary Duties and Responsibilities

• Receives and screens telephone calls and visitors to the office. Determines the need(s) of the caller/visitor and addresses them accordingly providing information per department/ Hospital policy. Refers inquires of a technical nature to an appropriate staff member. May make call for physicians and/or staff including calling in refill prescriptions (with authorization/ approval) to a pharmacy. Takes and forwards messages.
• Schedules appointments for patients including coordinating appointments with other medical offices and for tests including pre-admissions testing. Confirms appointments. May give instructions to patient explain an upcoming procedure/test and/or answer questions. Maintains calendar(s) for a physician staff and/or department/clinic including patient appointments surgeries meetings etc. Collects needed information (including patient charts prior to appointment/meeting and may brief attendees. Makes travel arrangements and prepares expense reports as required.
• Completes preliminary registration for new patients and updates information on existing patients (inpatients and/or outpatients) in the Hospital's or department's scheduling system. Obtains necessary demographic and insurance information referrals pre-certifications signatures copies etc. May make/create patient chart or request existing one from Medical Records. Verifies all information. May make referrals when patient has no insurance or means to pay for services.
• Enters physician charges into billing system(s). Reviews codes to ensure proper billing. Corrects errors or returns forms to medical staff for completion/correction. Responds to questions regarding bills from patients referring physicians office staff insurance companies and the Hospital's Patient Financial Services Department. May accept co-payments and make deposits.
• Transcribes dictation including patient narrative and/or discharge summaries general correspondence and memoranda. Types letters correspondence memoranda grants proposals statistical and budget reports from dictation rough drafts and/or verbal instructions. Prepares and edits manuscripts articles and abstracts for presentation and/or publication. Composes correspondence for signature based on accepted departmental norms. May compose and send correspondence under own signature as appropriate.
• Establishes and maintains a variety of files records logs charts etc. including departmental files. Retrieves files records charts and/or the information therein as necessary including personnel information/time sheets. Performs basic data collection and tabulation creating summaries and reports. Prepares and distributes monthly on-call schedules to attendings residents and appropriate departments Records continuing medical education activities of department personnel. Maintains financial records such as budget/fiscal reports ensuring that budgetary guidelines are maintained. Prepares vouchers.
• Makes arrangements for meetings/conferences/departmental events including but not limited to: inviting guests/speakers and making their travel arrangements; agenda preparation; creation of handouts; determining lodging meeting and meal arrangements for attendees; organizing registration; and arranging for certificates and honoraria; etc.
• Maintains and orders supplies for personnel/department as needed or requested. Audits bills and ensures prompt payment.
• Receives opens and date stamps incoming mail. Reviews sorts and directs mail to the appropriate person in accordance with departmental policy.
• Orients new employees including residents to Hospital procedures schedules and requirements.

Minimal Qualifications

Education

• High School Diploma or GED required
• May require up to l year of technical or other specialized training including advanced training in secretarial/medical office support (e.g.: typing/keyboarding/word processing medical terminology medical insurance/billing etc.) and office administrative procedures including customer service etc.

Experience

• 1 to 3 years experience preferably in a doctor's office or medical environment/ health care setting demonstrating organizational skills and a working familiarity with medical terminology and office computers (PC's and/or mainframes) performing word-processing/typing and data entry preferably in a for an executive/staff with diversified needs required

Knowledge Skills and Abilities

• Requires the ability to read and write; and knowledge of grammar and arithmetic including fractions and decimals.
• May require the use of standard office/medical equipment (i.e. typewriter personal computer data terminal on-line printer calculator telephone facsimile copier sterilizing equipment blood pressure cuff or tables); the preparation comparison or checking of reports records and related data; and basic use of formulas charts tables drawings and knowledge of their application.

This position has a hiring range of

USD $27.67 - USD $41.77 /Hr.