Office Coordinator - Part Time

Globalizationpartners; Boston (MA); Hybrid; USD 48,000 - 60,000; Part time

Benefits offered by this job

Generous paid parental leave

Flexible time off

Medical insurance

Dental insurance

Vision insurance

Sabbatical after 5 years

Job summary

Globalizationpartners in Boston is seeking an Office Coordinator to manage day-to-day operations at our headquarters. This part-time position (20 hours per week, hybrid model) involves coordinating with global stakeholders, managing office mail and facilities, and organizing internal events. The ideal candidate should have prior experience in office operations and excellent communication skills.

The position offers an annual gross base salary of $48,000 - $60,000 plus variable compensation, along with great benefits including paid parental leave and medical insurance.

Qualifications

• Minimum 4 years of experience in office operations or support.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Manage the end-to-end mail process for the Boston HQ.
• Serve as the primary point of contact for facilities.
• Organize internal and off-site events including meetings.

Skills

Office operations experience

Communication skills

Organizational skills

Adaptability

Financial acumen

Education

2-year college degree in Business or Finance

Tools

Excel

PowerPoint

Google Suite

Workday

Job description

About the Position

As the Office Co-Ordinator you will be the friendly face welcoming our employees and external visitors. You will manage and ensure the seamless day-to-day operation of our Boston headquarters. This role interfaces with global stakeholders and external suppliers while serving as the primary anchor for our physical office environment. This is a part time position 20 hours per week, with flexible working hours required during planned office events.

Location

Boston, MA (Hybrid: Minimum 3 days per week in-office)

What you'll do

• Mail Operations: Manage the end-to-end mail process for the Boston HQ, including sorting, scanning, logging and distributing physical mail to the correct stakeholders.
• Global Coordination: Partner with Regus office contacts globally to coordinate hard-copy mail routing for our various global entities.
• Facilities Coordination: Serve as the primary point of contact for Boston office facilities, addressing maintenance issues and liaising with building management. Initiate building security card access process and support for our employees and sub-lease tenants.
• Regular communication with the building management company to ensure any maintenance issues are reported, cleaning quality standards are maintained, and all other facilities-related queries are promptly addressed. Manage health & safety compliance matters including fire and safety procedures, fire drills, safety equipment, and training.
• Vendor Management: Handle office-related vendors, including meal ordering for team meetings, maintaining office supplies, worldwide delivery companies such as FedEx.
• Administrative Support: Execute general office administrative tasks to ensure a productive environment for the "Dream Team".
• Events: Organize internal and off-site events including meetings, team events, customer, and partner meetings.
• Ad hoc duties - as required by the business.

What we're looking for

• Education: 2-year college degree (Associate’s) in Business, Finance or a related field required.
• Experience: Minimum 4 years of prior experience in an office operations, office support, hospitality environment is highly preferred.
• Technical Skills: Proficiency in spreadsheet (Excel), word processing, PowerPoint applications, Google suite. Experience with Workday is a plus.
• Adaptability: Comfortable transitioning between support to internal stakeholders and hands-on office task management.
• Communication: Excellent verbal and written skills; able to foster open communication and build relationships with global stakeholders.
• Operational Excellence: Strong organizational skills with a focus on follow-through and driving for results. Impeccable customer service and interpersonal skills; ability to engage in a positive manner with colleagues at all levels, and with external parties representing G-P in a professional manner.
• Financial Acumen: Ability to use financial data to drive decision-making and identify cost-saving opportunities.
• Client Service: Patient and effective at handling internal stakeholder requests and managing vendors.

The annual gross base salary range for this position is $48,000 - $60,000 plus variable compensation. (This salary reflects a 40-hour work week; compensation for this 20-hour part-time position will be prorated accordingly)

Benefits

G-P values its employees and offers excellent benefits and perks including generous paid parental leave, flexible time off, spending accounts, medical insurance, dental insurance, vision insurance, sabbatical after 5 years and more.

Fair Chance – Individuals residing, or applying to work, in the United States: California or Philadelphia, Pennsylvania, please review the following additional information: G-P will consider qualified applicants with arrest or conviction records in accordance with the California Fair Chance Act, Los Angeles City Fair Chance Act Ordinance, Los Angeles County Fair Chance Act Ordinance, and San Francisco Fair Chance Act Ordinance. Los Angeles applicants can review additional information regarding the Los Angeles City Fair Chance Act: Fair Chance Initiative for Hiring Ordinance, and Philadelphia applicants can review information pertaining to Philadelphia’s Fair Criminal Record Screening Standards Ordinance: Fair Chance Poster. Any consideration of a candidate’s background check with arrest or conviction records will include an individualized assessment based on the factors required by applicable law, including the candidate’s specific record and the duties and requirements of the specific job.

G-P. Global Made Possible.

G-P is a proud Equal Opportunity Employer, and we are committed to building and maintaining a diverse, equitable and inclusive culture that celebrates authenticity. We prohibit discrimination and harassment against employees or applicants on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other legally protected status.

G-P also is committed to providing reasonable accommodations to individuals with disabilities. Individuals with disabilities are encouraged to apply for these positions. If you need an accommodation due to a disability during the interview process, please contact us at [e-mail].