Office Coordinator Intern

Knobelsdorff; Minnesota; On-site; USD 28,000 - 30,000; Full time

Job summary

Knobelsdorff is seeking a friendly administrative assistant to join our Minnesota team. You’ll handle front-desk duties, phone coverage, mail distribution, and general office tasks while supporting HR during orientation and coordinating travel for projects.

You should be pursuing a degree in Business Administration or Marketing, possess strong communication skills, and be proficient with Word, Excel and Outlook. This role offers market-grade pay and opportunities to grow.

Qualifications

• Pursuing degree in Business Administration, Marketing or related field.
• Professional, friendly and upbeat presence.
• Excellent interpersonal, verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.
• Strong attention to detail and accuracy.
• Experience with MS applications including Word, Excel and Outlook.

Responsibilities

• Answer incoming calls in a professional and friendly manner. Screen, redirect, and take messages.
• Help with phone coverage rotation from 7:00 a.m.–5:00 p.m., Monday–Friday.
• Greet and direct visitors appropriately while maintaining a welcoming and friendly environment.
• Receive and distribute incoming and outgoing mail.
• Support with shipping out materials to job sites.
• Assist with company luncheons and other company functions.
• Perform general administrative tasks including scanning, printing, filing, etc.
• Support HR staff with new hire orientation.
• Provide administrative support aligned with evolving business priorities.
• Schedule appointments, meetings and reservations as needed.
• Arrange travel including hotels, transportation, and airfare.
• Additional duties as assigned.

Skills

Interpersonal communication

Verbal communication

Written communication

Attention to detail

Team collaboration

Microsoft Office

Education

Pursuing degree in Business Administration or Marketing or related field

Tools

MS Word

MS Excel

Outlook

Job description

Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting‑edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting‑edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Since our founding as a family‑owned company in 1988, we've grown while staying true to our core values. Starting your career with Knobelsdorff means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work.

If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, KE is the place for you. This position will start May 2027.

Job Description

You’ll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day‑to‑day responsibilities may include:

• Answer incoming calls in a professional and friendly manner. Screen, redirect, and take messages.
• Help with phone coverage rotation from 7:00 a.m.–5:00 p.m., Monday–Friday.
• Greet and direct visitors appropriately while maintaining a welcoming and friendly environment.
• Receive and distribute incoming and outgoing mail.
• Support with shipping out materials to job sites.
• Assist with company luncheons and other company functions.
• Perform general administrative tasks including scanning, printing, filing, etc.
• Support HR staff with new hire orientation.
• Provide administrative support aligned with evolving business priorities.
• Schedule appointments, meetings and reservations as needed.
• Arrange travel including hotels, transportation, and airfare.
• Additional duties as assigned.

Qualifications

You’re someone who shows up ready to work hard, learn fast, and contribute to a team that takes pride in doing things right. Successful candidates typically bring:

• Currently pursuing a degree in Business Administration, Marketing, or related field.
• Professional, friendly and upbeat presence.
• Excellent interpersonal, verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.
• Strong attention to detail and accuracy.
• Experience with MS applications including Word, Excel and Outlook.

Additional Information

Pay Range

We believe in paying for the value you bring to the team, and we aim to be competitive in every market we hire in.

Pay Range: $20-22 per hour

Physical Requirements

• Must be able to sit, stand, kneel, stoop, and walk for long periods
• Must be capable of working in hot, cold, or wet conditions
• Must be physically capable of lifting and carrying up to 80 lbs.
• Must be physically capable of digging and back‑filling trenches

Accessibility: If you need accommodations as part of the employment process, please contact Knobelsdorff Human Resources at 651-923-4970 or email [e-mail].

Equal Opportunity Employer (EEO)

Knobelsdorff (KE) is an EEO to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Applicants have rights under Federal Employment Laws:

• EEO is the Law (English/Spanish)

KE participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please review the E-Verify Participation and Right to Work posters. If you need accommodation during the hiring process, let us know and we’ll work with you.