Office Coordinator External Affairs

Akron Children's; Akron (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

Akron Children's is seeking an Office Coordinator to provide comprehensive administrative and secretarial support for two Department Directors/Managers and multiple departments. This on-site role ensures efficient operations and a safe, orderly office environment.

The position handles scheduling, purchasing, and interdepartmental communications, while assisting with timekeeping, onboarding, and staff orientations.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• 3–5 years of relevant experience preferred.
• Experience supporting multiple departments is required.
• Experience with maintaining confidential information is required.
• Experience working with all levels within an organization is required.
• Healthcare experience is preferred.
• Proficiency in MS Office (Outlook, Excel, Word) is required.

Responsibilities

• Meets administrative and secretarial requirements of the Department Directors/Managers.
• Responsible for maintaining a safe and orderly office environment.
• Monitors safe and reliable functioning of office equipment and facility.
• Facilitates purchasing process for department resources, manages flow of materials, supplies, and equipment.
• Communicates with other offices, hospital departments, and outside agencies.
• Research appointment, scheduling, billing and customer service problems for patients/families.
• Works with the Department Directors to develop systems/procedures to help the office run more efficiently.
• Assists with timekeeping and may assist with tracking staff requirements such as annual education, performance evaluations, onboarding, and orientation checklists.
• Supports special projects and areas within the departments.
• Other duties as required.

Skills

Administrative support

Secretarial skills

Interdepartmental coordination

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Office

Job description

Full Time (40 hours per week)

M-F 8:00am to 4:30pm

Onsite for External Affairs and Chaplaincy

Summary

The Office Coordinator meets comprehensive administrative and secretarial support for two Department Directors/Managers and multiple departments, ensuring efficient operations.

Responsibilities

• 1. Meets administrative and secretarial requirements of the Department Directors/Managers.
• 2. Responsible for maintaining a safe and orderly office environment.
• 3. Monitors safe and reliable functioning of office equipment and facility.
• 4. Facilitates purchasing process for department resources, manages the flow of materials, supplies, and equipment necessary for efficient operations.
• 5. Communicates with other offices, hospital departments, and outside agencies.
• 6. Research appointment, scheduling, billing and customer service problems for patients/families.
• 7. Works with the Department Directors to develop systems/procedures to help the office run more efficiently.
• 8. Assists with timekeeping and may assist with tracking staff requirements such as annual education, performance evaluations, onboarding, and orientation checklists.
• 9. Supports special projects and areas within the departments.
• 10. Other duties as required.

Other information

Technical Expertise

• 1. Experience in supporting multiple departments is required.
• 2. Experience with maintaining confidential information is required.
• 3. Experience working with all levels within an organization is required.
• 4. Experience in healthcare is preferred.
• Proficiency in MS Office [Outlook, Excel, Word] or similar software is required.

Education and Experience

• 1. Education: High school diploma or equivalent is required; Associate degree is preferred.
• 2. Certification: None.
• 3. Years of relevant experience: 3 to 5 years is preferred.
• 4. Years of experience supervising: None.

Full Time

Full Time

FTE: 1.000000

Status: Onsite