Office Coordinator / Executive Admin

Workforce Unlimited; Winston-Salem (NC); On-site; USD 41,000 - 48,000; Full time

Job summary

Workforce Unlimited in Winston-Salem, NC is seeking an Office Coordinator / Executive Administrative Assistant to support four Human Resources leaders. You will manage complex calendars, arrange travel, and handle confidential information in a fast-paced environment.

This primarily onsite role requires someone who can anticipate needs, coordinate meetings, and maintain priorities across multiple leaders while delivering professional communication and seamless administrative support.

Qualifications

• Experience supporting at least three leaders with calendar and travel coordination.
• Strong calendar management, organization, prioritization, and follow-through.
• Excellent written and verbal communication.
• Discretion when handling confidential information.
• Ability to work onsite in Winston-Salem, NC.

Responsibilities

• Provide day-to-day administrative support to four HR leaders.
• Own and coordinate executive calendars, scheduling, conflicts, and priorities.
• Arrange travel itineraries and related logistics for leadership.
• Coordinate meetings, prepare materials, and follow up on scheduling needs.
• Handle sensitive employee and leadership information professionally.
• Anticipate administrative needs and keep team operations running smoothly.

Skills

Calendar management

Executive support

Travel coordination

Support multiple leaders

Discretion

Written and verbal communication

Job description

Job Title: Office Coordinator / Executive Administrative Assistant

Location: Winston-Salem, NC

Pay Rate: $30 to $35 per hour

Work Arrangement: Primarily onsite

Client Profile

Our client is an established organization seeking an experienced administrative professional to support four Human Resources leaders. This confidential opportunity calls for someone who can manage complex schedules, coordinate travel, and keep daily priorities organized in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to four Human Resources leaders.
• Own and coordinate multiple executive calendars, including scheduling, changes, conflicts, and competing priorities.
• Arrange travel itineraries, reservations, and related logistics for leadership.
• Coordinate meetings, prepare materials, and follow up on scheduling and administrative needs.
• Handle sensitive employee and leadership information with professionalism and discretion.
• Anticipate administrative needs, resolve scheduling issues, and keep team operations running smoothly.

What You’ll Bring

• Required: Experience simultaneously supporting at least three leaders, with full responsibility for their calendars and travel coordination.
• Strong calendar management, organization, prioritization, and follow-through skills.
• Excellent written and verbal communication, with a professional and service-oriented approach.
• Demonstrated discretion when handling confidential information.
• Ability to adapt quickly, work independently, and balance multiple changing priorities.
• Ability to work primarily onsite in Winston-Salem, NC.