Office Coordinator Administrative Assistant | Kearneysville WV | Growth Potential

DALB Inc; Kearneysville (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

DALB Inc. seeks an Office Coordinator/Administrative Assistant to handle front desk operations and provide comprehensive admin support to management. You will create an inviting environment for staff and visitors and manage administrative tasks across the office.

The role requires strong customer service, excellent communication, and proficiency in Microsoft Office. You will organize meetings, coordinate travel, and maintain office efficiency in a professional setting.

Qualifications

• High school diploma is required.
• 3+ years receptionist/administrative assistant experience.
• Strong customer service skills and professional demeanor.

Responsibilities

• Be the first point of contact via phone, email, and in person.
• Organize and prepare for meetings, gathering documents and arranging logistics.
• Manage room calendars and coordinate meeting setups.
• Identify weekly office supply needs and maintain organization and storage of items.
• Issue visitor badges to maintain security.
• Coordinate catering orders for meetings and visits.
• Receive deliveries and ensure they reach the intended recipient promptly.
• Prepare outgoing mail and manage postage supplies.
• Create routine and non-routine business documents using Microsoft Excel, Word, and PowerPoint.
• Set up conference rooms and teleconference lines.
• Arrange travel and lodging for executives as needed.
• Document front office procedures and maintain filing.
• Provide general clerical support and assist other departments as needed.

Skills

Customer service

Microsoft Office

Communication

Time management

Organizational skills

Attention to detail

Team player

Problem solving

Confidentiality

Education

High school diploma

3+ years experience

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Summary/Objective:The Office Coordinator/Administrative Assistant will coordinate all front desk operations. This role contributes by creating an approachable and inviting environment for both employees and customers. Performing administrative support functions for our management team as well as organizing, planning, and performing general office functions.Essential FunctionsBe excellent as first point of contact via phone, email and in-person interactions.Answer, screen, and transfer incoming phone calls.Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.Manage room calendars including setting up meetings and moving meetings as needed.Identify weekly office supply needs to include requisitioning, maintaining organization and storage of items.Maintains security by following procedures and issuing visitor badges.Manages catering orders for office meetings and customer visits.Accept deliveries/process packages and ensure they reach the intended recipient promptly.Prepare outgoing mail for USPS and maintain the postage meter account ensuring postage supplies inventory is fulfilled.Compose routine and non-routine business documents for designated individuals using Microsoft Excel, Word, and PowerPoint.Perform administrative support functions such as filing and general clerical functions.Set up conference rooms, teleconference lines, and supporting documentation.Arrange travel/lodging for certain executives and managers, as needed.Follow established procedures and perform routine duties.Maintain and stock kitchenette/conference rooms/meeting and training rooms.Document procedures for front office.Core Competency RequirementsKnowledge and expertise in:Candidate must be a team player with a great attitude.Ability to effectively communicate across varying modes of communication.Technologically savvy and able to learn new programs quickly and able to troubleshoot.Excellence in customer service and customer interaction.Have excellent attention to detail and high-level accuracy with documents.Flexible in daily routine; ability to prioritize and manage shifting responsibilities.Ability to assess, prioritize and act quickly, solve problems, and maintain confidentiality.High level organizational and planning skills.Excellent interpersonal and communication skillsProficient in time managementA true professional, who supports the entire team in achieving their goals.Consistent, professional dress, and manner.Required SkillsCustomer ServiceProficient in all Microsoft Office programsAbility to practice and demonstrate DALB Core ValuesRequired Education and ExperienceHigh school diploma3+ Years Receptionist/Administrative Assistant experienceSupervisory ResponsibilityNot applicableWork EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment.TrainingCompany orientationDepartmental orientationCommunication protocolGeneral safety