Office & Marketing Coordinator

Advanced Digital Cable Llc; North Canton (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Advanced Digital Cable Llc in North Canton, OH, is seeking an Office & Marketing Coordinator to be the first point of contact and to provide cross‑functional administrative support across Sales, Marketing, HR, and operations.

The role blends front-desk duties with project coordination for events, vendor management, travel logistics, content support, and office operations, requiring organization, initiative, and a service‑oriented mindset.

Qualifications

• 1–3 years in office admin, marketing support, events, or related role.
• Strong MS Office skills and written/oral communication.
• Ability to manage multiple priorities cross-functionally.

Responsibilities

• Welcome visitors and coordinate front-desk activities.
• Support Sales, Marketing, HR with administrative tasks.
• Coordinate events, trade shows, and vendor logistics.
• Administer P-Card transactions and reimbursements.
• Order office supplies and maintain inventory.
• Assist with meetings, conferences, and travel logistics.

Skills

MS Office

Event coordination

Customer service

Communication skills

Administrative support

Cross-functional collaboration

Education

High school diploma

Associate or Bachelor's degree in Business/Marketing/Communications/Human Resources or related field

Tools

HRIS systems

Digital signage platforms

Canva

Social media platforms

Job description

Position SummaryThe Office & Marketing Coordinator is the first point of contact for visitors, customers, applicants, vendors, and employees while supporting daily office operations. This role maintains a professional workplace and provides administrative support across Sales, Marketing, Human Resources, and other departments.Responsibilities include coordinating office services and vendors, employee and customer events, trade shows, promotional materials, purchasing card administration, and other administrative functions. The ideal candidate is organized, proactive, service-oriented, and able to manage multiple priorities across departments.Key Duties & Responsibilities:Reception & Office AmbassadorshipWelcome and assist visitors, customers, applicants, vendors, and employees professionally.Answer, screen, and route incoming calls.Respond to basic inquiries and direct individuals to appropriate contacts.Maintain visitor logs and support security procedures.Keep reception and common areas clean, organized, and professional.Process incoming mail and deliveries, and coordinate outgoing mail, packages, courier services, and shipments.Office Management & Facilities CoordinationManage daily office administrative needs and serve as a key contact for office-related matters.Coordinate building, equipment, and maintenance requests with vendors and internal teams.Oversee cleaning services, including scheduling, service issues, and supply needs.Maintain inventory and order office, breakroom, kitchen, and cleaning supplies.Coordinate recurring vendors and reconcile related invoices.Help maintain a professional, organized, and welcoming work environment.Coordinate employee lunches, meetings, celebrations, and recognition events.Assist with conference room setup and meeting coordination.Sales, Customer & Event SupportProvide administrative support to the Sales team.Coordinate customer visits, meetings, and related logistics.Support trade shows and events, including travel, registrations, materials, and shipments.Assist with customer entertainment, sales meetings, and company events.Coordinate venues, vendors, catering, and event logistics.Support additional Sales and organizational needs as required.Marketing & Promotional SupportSupport Marketing initiatives and administrative activities.Coordinate inventory, ordering, and fulfillment of promotional and branded materials.Manage shipments for customers, employees, sales teams, and events.Coordinate marketing vendors and monitor inventory replenishment needs.Assist with social media content, photography, and content collection.Support content calendars, communications, and marketing projects as assigned.Human Resources SupportProvide administrative support to HR, including records and documentation.Assist with interviews, onboarding, training, and travel coordination.Support employee communications, recognition, and engagement activities.Maintain confidentiality of employee and company information.Perform other HR administrative duties as assignedCross-Functional Administrative SupportProvide administrative support to departments and leadership.Administer and reconcile company P-Card transactions and expense reports.Support projects through data entry, reporting, documentation, and material distribution.Assist with special projects and company-wide initiatives.Collaborate across departments to support administrative needs and timely completion of tasks.Qualifications & Skills:1–3 years of experience in office administration, marketing support, event coordination, customer service, or a related roleHigh school diploma required; associate or bachelor's degree in Business, Marketing, Communications, Human Resources, or a related field preferredStrong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPointExperience with HRIS systems, digital signage platforms, social media platforms, Canva, or similar marketing tools preferredExcellent organizational skills with the ability to manage multiple priorities, deadlines, and requests with accuracyStrong verbal, written, and interpersonal communication skillsAbility to take initiative, problem solve, and follow through with limited supervisionWillingness to work cross functionally, collaboratively, and work outside of normal responsibilities when necessary to support customers and the businessDemonstrated ability to maintain confidentiality and appropriately handle sensitive informationPhysical RequirementsAbility to sit or stand for extended periods.Ability to occasionally lift up to 30 pounds.Ability to work in both office environments.