Office Coordinator

LifeBridge Health; Westminster (CO); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Paid Time Off

Tuition Reimbursement

Medical/Dental Vision

Job summary

LifeBridge Health is seeking an Office Coordinator to support a department with essential administrative and operational functions. The role plays a key part in managing office operations and ensuring smooth daily activities.

You will work with interdisciplinary teams, manage scheduling and communications, and contribute to process improvements and organizational initiatives.

Qualifications

• 1–3 years of clerical healthcare experience required.
• High School Diploma preferred; Associate's Degree preferred.
• Greet visitors, screen inquiries, and coordinate schedules.

Responsibilities

• Greet visitors, screen, and direct inquiries with exceptional customer service.
• Manage office operations including supplies, inventory, and budgeting.
• Schedule appointments, calendars, conference rooms, and logistics.
• Prepare meeting materials, agendas, and distribute documents.
• Maintain employee contact information and communication channels.
• Create and distribute organization-wide communications.
• Process accounts payable and vendor communications.
• Support department and organization-wide initiatives.
• Analyze workflows and suggest process improvements.
• Conduct audits of medication room supplies and ensure safety.

Skills

Administrative support

Customer service

Office operations

Scheduling

Education

High School Diploma (preferred)

Associate's Degree (preferred)

Job description

Bridging Life Hospice and Pallative Care is seeking an Office Coordinator to support our department through essential administrative and operational functions. This role plays a key part in managing office operations.

Why join Bridging Life?

• Join a growing hospital system actively investing in advanced technology, expanded services, and employee career development.
• Practice at the top of your license with autonomy in clinical decision-making.
• Work alongside experienced interdisciplinary teams across high-acuity patient populations.

Responsibilities

• Greeted, screened, and directed visitors, vendors, and incoming calls while providing exceptional customer service and handling inquiries independently.
• Managed office operations, including purchasing supplies, monitoring inventory, tracking expiration dates, and maintaining cost-effective ordering within budget.
• Scheduled appointments, maintained calendars, coordinated conference room reservations, and arranged meeting logistics, including catering and audiovisual setup.
• Prepared meeting materials, agendas, and presentations by copying, organizing, and distributing documents to participants.
• Maintained and updated employee contact information, phone directories, and mailbox systems to ensure accurate organizational communication.
• Created, designed, and distributed organization-wide communications, including flyers, invitations, announcements, correspondence, and signage.
• Processed accounts payable transactions, prepared payment requests, resolved vendor discrepancies, and maintained positive vendor relationships.
• Supported departmental and organization-wide initiatives, projects, meetings, and community events while promoting teamwork and collaboration.
• Analyzed office workflows, recommended process improvements, managed petty cash, and performed additional administrative support as needed.
• Conducted audits of medication room supplies, monitored inventory, and removed expired items to maintain compliance and safety.

Qualifications

• High School Diploma (preferred)
• Associate's Degree (preferred)
• 1-3 years of clerical healthcare experience required

Benefits

• Paid Time Off
• Tuition Reimbursement
• Medical/Dental Vision

About Carroll Hospital

Our communities expect and deserve superior medical treatment, compassionate care, and expert guidance in maintaining their health and well-being. At Carroll Hospital, we offer an uncompromising commitment to the highest quality health care experience for people in all stages of life. We are the heart of health care in our communities.

About LifeBridge Health

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in the Baltimore region.

Our organization thrives on a culture of CARE BRAVELY-where compassion, courage, and urgency drive every decision, empowering teams to shape the future of healthcare