Office Coordinator

LifeBridge Health; Westminster (MD); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Time Off

Tuition Reimbursement

Medical/Dental Vision

Job summary

LifeBridge Health seeks an Office Coordinator to support administrative and operational functions within our department. This role helps manage office operations, scheduling, communications, and vendor relations in a hospital setting.

You will work with experienced interdisciplinary teams, handle budgets, and contribute to process improvements while maintaining high standards of care and compliance.

Qualifications

• High School Diploma (preferred).
• Associate's Degree (preferred).
• 1-3 years of clerical healthcare experience required.

Responsibilities

• Greeted, screened, and directed visitors, vendors, and callers with exceptional service.
• Managed office operations including supplies, inventory, and vendor relations within budget.
• Scheduled appointments, calendars, conference room reservations, and meeting logistics.
• Prepared meeting materials and distributed documents to participants.
• Maintained employee contact information and organization-wide communications.
• Analyzed office workflows and supported process improvements.
• Conducted audits of medication room supplies to maintain safety.

Skills

Customer service

Scheduling

Vendor management

Office operations

Communication

Budgeting

Meeting coordination

Audit compliance

Education

High School Diploma

Associate's Degree

Tools

Microsoft Office

Invoices & Accounts payable

Calendar software

Job description

Bridging Life Hospice and Pallative Care is seeking an Office Coordinator to support our department through essential administrative and operational functions. This role plays a key part in managing office operations.

Join a growing hospital system actively investing in advanced technology, expanded services, and employee career development.

Practice at the top of your license with autonomy in clinical decision-making.

Work alongside experienced interdisciplinary teams across high-acuity patient populations.

Why join Bridging Life?

• Join a growing hospital system actively investing in advanced technology, expanded services, and employee career development.
• Practice at the top of your license with autonomy in clinical decision-making.
• Work alongside experienced interdisciplinary teams across high-acuity patient populations.

Responsibilities

• Greeted, screened, and directed visitors, vendors, and incoming calls while providing exceptional customer service and handling inquiries independently.
• Managed office operations, including purchasing supplies, monitoring inventory, tracking expiration dates, and maintaining cost-effective ordering within budget.
• Scheduled appointments, maintained calendars, coordinated conference room reservations, and arranged meeting logistics, including catering and audiovisual setup.
• Prepared meeting materials, agendas, and presentations by copying, organizing, and distributing documents to participants.
• Maintained and updated employee contact information, phone directories, and mailbox systems to ensure accurate organizational communication.
• Created, designed, and distributed organization-wide communications, including flyers, invitations, announcements, correspondence, and signage.
• Processed accounts payable transactions, prepared payment requests, resolved vendor discrepancies, and maintained positive vendor relationships.
• Supported departmental and organization-wide initiatives, projects, meetings, and community events while promoting teamwork and collaboration.
• Analyzed office workflows, recommended process improvements, managed petty cash, and performed additional administrative support as needed.
• Conducted audits of medication room supplies, monitored inventory, and removed expired items to maintain compliance and safety.

Qualifications

• High School Diploma (preferred)
• Associate's Degree (preferred)
• 1-3 years of clerical healthcare experience required

Benefits

• Paid Time Off
• Tuition Reimbursement
• Medical/Dental Vision

About Carroll Hospital

Our communities expect and deserve superior medical treatment, compassionate care, and expert guidance in maintaining their health and well-being. At Carroll Hospital, we offer an uncompromising commitment to the highest quality health care experience for people in all stages of life. We are the heart of health care in our communities.

About LifeBridge Health

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in the Baltimore region.

Our organization thrives on a culture of CARE BRAVELY-where compassion, courage, and urgency drive every decision, empowering teams to shape the future of healthcare