Office Coordinator

Socket.dev; Utah; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

401K Retirement program

Job summary

Upstage Companies is seeking an Office Coordinator in Salt Lake City to support daily finance operations and front-office duties. You will manage payroll by project, process crew payroll, and handle updates to personnel records while maintaining high accuracy and confidentiality.

This in-person role requires strong attention to detail, good communication, and the ability to work with limited supervision. You will collaborate with HR and operations to keep the office running smoothly.

Qualifications

• Detail-oriented with the ability to work under time pressures.
• Strong problem-solving, good judgment and adaptability.
• Excellent verbal and written English communication.
• Punctual and able to work in Salt Lake City office.
• Willingness to learn new online systems and programs.
• Strong interpersonal and customer-focused mindset.

Responsibilities

• Process daily payroll by project to ensure timekeeping accuracy.
• Payroll processing for Upstage crew and updates including taxes and withholdings.
• Manage garnishments, support orders, and other income withholding orders.
• Review onboarding paperwork and ensure I-9 compliance.
• Coordinate crew travel, itineraries and travel estimates for projects.
• Greet guests and direct workers in the lobby and answer office calls.

Skills

Diligence

Problem solving

Attention to detail

English communication

Punctuality

People skills

Education

High school or equivalent (Preferred)

Tools

Microsoft Excel

Google Sheets

Job description

Office Coordinator

Location:1442 S 700 W Salt Lake City, UT 84104 Position Type:Full Time Reports To:Hadley Meibos, Human Resources Manager

About Upstage Companies:

Upstage Companies is a dynamic and growing business in the live events and production industry. We pride ourselves on delivering excellence to our clients while maintaining a supportive, collaborative team environment. We are currently seeking a detail-oriented, professional, and reliableOfficeCoordinatorto join our team and help keep our financial operations running smoothly.

Duties & Responsibilities:

• Daily payroll preparation by project to ensure timekeeping accuracy
• Payroll processing for Upstage crew labeled under payroll: HJY
• Payroll and personnel updates including but not limited to address changes, direct deposit entry, and tax withholding updates
• Garnishment, support order, and other income withholding order entry, processing, and management
• Review onboarding paperwork completion and ensure I-9 compliance
• Booking and managing crew travel, sending itineraries, and pulling travel estimates for project quotes
• Greeting and directing guests and workers in the lobby
• Answering office phone calls and messages

The above listing of duties and responsibilities are not intended to be all-inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Knowledge, Skills & Abilities:

• Willingness to work diligently with direction and limited supervision.
• Good problem-solving skills, common sense and good judgment.
• Ability to work with frequent interruptions while maintaining strong detail orientation, flexibility and adaptability under varied conditions and requirements, and maintain composure/perform well under time pressures.
• Ability to hear and communicate verbally as well as read and speak English.
• Must be able to be contacted and respond on short notice; is required to arrive at work on time and ready to work.
• Must be able to attend work at our Salt Lake City office location for shifts as directed.
• Willingness to learn online systems and programs to properly execute duties.
• Has people skills and emotional intelligence to aid in working with the crew.
• Shows care for the customer and knows how to prioritize and support Upstage in doing so.
• Basic understanding of Google sheets, Microsoft excel, and basic computer skills.
• Shows urgency and attention to detail in completing projects and executing great service.

Note: The knowledge, skills, abilities, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Shifts & Schedule

• Monday - Friday 9am - 5:30pm in person at the Salt Lake City, UT office
• This schedule may be subject to change (including nights & weekends) depending on the labor needs of the Upstage clients.

Compensation

• Salary Range $50,000 - $60,000 depending on experience
• Not eligible for overtime

Benefits:

• Paid Time Off: 15 days per calendar year, prorated to your hire date
• (401K) Retirement program is available for qualified employes
  • Eligibility Requirements: 500 Hours within 6 months
  • Employee Match Up To 4%

Education:

• High school or equivalent (Preferred)

Company Core Values:

Here at Upstage, we ask that each potential employee be willing to embrace and strive to live by our Core Values. They are as follows

UNITY - 100% aligned in purpose, actions & customer focus

PASSION - Love the work we do & actively engage in making a difference

SPEED - Perform high-quality work safely with urgency & responsiveness

TEAMWORK - Our collective strength amplifies our capabilities and success

ACCOUNTABILITY - See it, Own it, Solve It, Do it – with flexibility & integrity

GRIT - We persistently & positively tackle all challenges & obstacles

EXPERTISE - Our talent, training, equipment & execution is world-class