Office Coordinator

WPPI Energy; Town of Sun Prairie (WI); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short/long-term disability

Life insurance

State retirement plans (WRS)

457 plan with employer match

Paid sick leave

Vacation

Holidays

Parental leave

Educational reimbursement

Job summary

WPPI Energy is seeking an Office Coordinator to provide essential office, administrative, and meeting support. You will reserve conference space, coordinate catering, greet visitors, and maintain a clean, organized office environment.

Responsibilities include coordinating meetings, trainings, events, and coordinating AV/Teams setups with IT. A flexible, employee-friendly workplace with comprehensive benefits is offered.

Qualifications

• One year certificate from college or technical school.
• At least one year of related experience and/or training.
• Equivalent combination of education and experience.
• CAP certification through IAPA or similar certification a plus.

Responsibilities

• Plan and coordinate meetings, trainings and events; reserve space and coordinate catering.
• Greet visitors and ensure onsite presence for meetings.
• Perform routine office checks to ensure organization, cleanliness and supplies.
• Provide backup administrative support to other departments as needed.

Skills

Administrative support

Meeting coordination

Guest reception

Education

Certificate from college or technical school

Certified Administrative Professional (CAP)

Job description

WPPI Energy is seeking a professional, organized, and reliable individual to join our team as an Office Coordinator. In this role you will provide office, administrative, and meeting support to WPPI Energy staff, including coordinating meeting and catering logistics, greeting visitors, and maintaining a clean and organized office environment. Come be a part of this special culture that has earned us recognition as one of the Greater Madison Area’s Top Workplaces for six years running.

Responsibilities:

• Assist administrative team in the planning and coordination of meetings, trainings and events. This includes reserving conference room or event space, sending calendar appointments, completing meeting checklists, coordinating catering, and being available onsite to greet guests. Partner with the IT Helpdesk to ensure necessary audio, visual and Teams setups are ready prior to each meeting.
• Perform routine walkthroughs of the office, including meeting rooms, coffee bars, and kitchens, to ensure organization, cleanliness, stocking and that things are in working order.
• Perform general clerical duties including company mail and packaging services, monitoring company voicemail, inventory and ordering of office and mailing supplies, maintaining vending supplies, and procuring vendor services.
• Provide backup administrative support to other departments and department admins as needed.

Qualifications:

• One year certificate from college or technical school

AND

• At least one year of related experience and/or training

OR

• Equivalent combination of education and experience
• Certified Administrative Professional (CAP) certification through the International Association of Administrative Professionals or similar certification a plus.
• $22.00 - $27.00 per hour, depending on experience and qualifications

WPPI Energy is proud to provide our staff with a flexible and employee-friendly work environment. In addition, we offer competitive pay and an exceptional benefits package including medical, dental, vision, short/long-term disability, life insurance and access to the State of Wisconsin Retirement Plans, including a traditional pension through the WRS and a 457 plan with employer match. Additionally, we provide paid sick, vacation, holidays, parental leave, and educational reimbursement, along with professional development opportunities, wellness programs and so much more!

WPPI Energy isan equal opportunity employer, and all qualified applicants will receive consideration for employmentwithout regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. WPPI is committed to maintaining a strong, forward-looking organization, employing a diverse workforce that operates in an inclusive environment, fosters collaboration, and values our employees' different viewpoints, strengths, and backgrounds. We promote a supportive workplace where employees excel based on personal merit, qualifications, experience, ability, and job performance.