Office Coordinator

We Care A/C, Plumbing & Electric; Town of Florida (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k match

Paid training

Paid holidays

PTO

Growth opportunities

Job summary

WeCare Heating, Plumbing & Electric in Pensacola is seeking an Office Administrator to support daily operations, scheduling, data entry and general office management as we continue to grow. You will help our team stay organized and efficient while coordinating service dispatch.

The role offers a robust benefits package, weekly pay of $20–$25/hour, paid training, holidays, and PTO. If you have CRM experience and a reliable driving record, join our fast‑growing home service company.

Qualifications

• Proven customer support experience or customer service background.
• Scheduling experience and ability to coordinate service appointments.
• Data entry and file/document management.
• Familiarity with CRM systems and record keeping.
• Clean driving record and ability to pass background checks and drug testing.

Responsibilities

• Manage daily administrative tasks and office operations for Pensacola location.
• Assist with scheduling service appointments and coordinating technician dispatch.
• Provide excellent customer service via phone, email, and in‑person.
• Maintain organized records of customer accounts, invoices, and service history.
• Process work orders, billing, and payments; support documentation and reporting.
• Support internal team with communication and documentation.

Skills

Customer support

Scheduling

Data entry

CRM familiarity

Driving record clean

Drug test background check

Tools

CRM systems

Job description

Looking to TradeUP?
At

Looking to TradeUP?
At WeCare Heating, Plumbing & Electric, we’re a fast-growing home service company committed to delivering exceptional service and customer care to the communities of Pensacola. As we continue to expand, we're looking for a reliable and detail-oriented Office Administrator to help support daily operations and ensure our administrative functions run smoothly.

Day In The Life

The Office Administrator will play a critical role in supporting the administrative needs of our offices in Pensacola. This individual will assist with scheduling, customer service, data entry, and general office management, helping our team stay organized and efficient as we grow.

Key Responsibilities

• Manage daily administrative tasks and office operations for both locations
• Assist with scheduling service appointments and coordinating technician dispatch
• Provide excellent customer service via phone, email, and in-person
• Maintain organized records of customer accounts, invoices, and service history
• Process work orders, billing, and payments
• Support internal team with documentation, reports, and communication
• Ensure a clean, well-organized, and professional office environment
• Collaborate with field teams to ensure timely and accurate service delivery

What We Offer You

• Robust benefits package – health, dental, vision insurance, 401k match, and more
• Earnings of $20-$25/hr AND paid weekly
• Paid Training, Paid Holidays, and PTO
• On-going training & development, & growth opportunities

What You Need

• Proven customer support experience or experience as a client service representative
• Have the determination to succeed and grow with the company
• Familiarity with CRM systems and practicespreferred
• Have a clean driving record
• Be able to pass a drug test and background check