Office Coordinator

flagshipinc; Seattle (WA); On-site; USD 55,000 - 65,000; Full time

Job summary

Flagship is seeking an Operations Support representative in Seattle to assist the Operations team with day-to-day tasks and coordination. You will manage workflows, billing-related communications, and expense reporting to support efficient operations.

The role requires strong communication, teamwork, and customer service skills, with experience in Microsoft Office and familiarity with Kronos for scheduling. A bilingual English/Spanish preference is noted.

Qualifications

• Excellent oral and written communication skills required.
• Ability to work well with others and motivates people.
• Must have excellent internal and external customer service skills.
• Ability to work independently and as part of a team; articulate and capable of relating to people at all levels.

Responsibilities

• Acts as liaison to Finance for the Operations team.
• Creates all Work Tickets and communicates with Finance to ensure correct and timely billing.
• Receives monthly Credit Card statements and prepares Expense Reports for the Operations Team.
• Collaborates with the Operations Management team to develop and implement plans for the operational infrastructure of systems, processes and personnel designed to accommodate growth objectives.
• Fosters a success-oriented, accountable environment within the company.
• Reviews analyses of activities, costs, operations, and forecast data to determine progress toward goals.
• Oversees key projects, processes and performance reports, data and analysis.
• Allocates Floor Crew hours to specific jobs using Kronos.
• Follow up with internal customers.
• Order Safety Shoes upon request.
• Orders Uniforms for specific sites when requested by the Site Manager.
• Orders Business Cards upon request.
• Assists the HR Business Partner.

Skills

Communication

Team collaboration

Customer service

Microsoft Office

Bilingual English/Spanish

Education

High School Diploma or GED

Bachelor's degree in Business Administration preferred

Minimum 2 years' experience in a similar role

Tools

Excel

Word

Job description

It\'s fun to work in a company where people truly BELIEVE in what they\'re doing!

We\'re committed to bringing passion and customer focus to the business.

The pay rate or range for this position is: $29.00

Job Summary

As a representative for the Operations team, you will assist and support the team in all aspects of day to day operations. Job Description

Essential Functions

• 1. Acts as liaison to Finance for the Operations team
• 2. Creates all Work Tickets and communicate with Finance to ensure correct and timely billing.
• 3. Receives monthly Credit Card statements and prepare Expense Reports for the Operations Team
• 4. Collaborates with the Operations Management team to develop and implement plans for the operational infrastructure of systems, process and personnel designed to accommodate the growth objectives of the company.
• 5. Fosters a success-oriented, accountable environment within the company.
• 6. Reviews analyses of activities, costs, operations, and forecast data to determine progress toward stated goals and objectives.
• 7. Oversees key projects, processes and performance reports, data and analysis.
• 8. Allocates Floor Crew hours to specific job using Kronos
• 9. Follow up with internal customer
• 10. Order Safety Shoes upon request
• 11. Orders Uniforms for specific sites when requested by the Site Manager.
• 12. Orders Business Cards upon request
• 13. Assists the HR Business Partner

Under The Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge and Skills

• 1. Excellent oral and written communication skills required.
• 2. Ability to work well with others and motivates people.
• 3. Must have excellent internal and external customer service skills.
• 4. Ability to work well with others and motivate people.
• 5. Ability to work independently and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
• 6. Microsoft Office skills, i.e. Excel, Word, etc.
• 7. An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.
• 8. A strategic visionary with sound technical skills, analytical ability, good judgment and strong operational focus.
• 9. Ability to quickly learn new tools and technologies
• 10. A well-organized and self-directed individual who is a team player.
• 11. An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
• 12. Bi-lingual English/Spanish preferred.

Education and Work Experience

• 1. High School Diploma or GED
• 2. Bachelor\'s degree in Business Administration preferred
• 3. Minimum 2 years\' experience in a similar role

Work Environment

• 1. Fast paced office environment
• 2. High sense of urgency
• 3. Small office environment
• 4. The noise level in the work environment is unusually loud.
• 5. Exposed to a combination of normal office type environments and shop environments.
• 6. Heavy protection may be required and will be provided.
• 7. Occasionally exposed to dust, odors, oil, fumes and noise.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk hear or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act, reasonable accommodations may be ma