Office Coordinator

Flagship Facility Services, Inc.; Seattle (WA); On-site; USD 3,995,000 - 4,629,000; Full time

Job summary

Flagship Facility Services, Inc. is seeking an Operations team representative to support day-to-day operations and assist with billing and reporting.

You will collaborate with Finance and Operations to implement growth plans, allocate crew hours with Kronos, and ensure timely communications with internal customers. The role requires strong communication and organizational skills and a willingness to work in a fast-paced environment.

Qualifications

• High School Diploma or GED is required.
• Bachelor’s degree in Business Administration preferred.
• Minimum 2 years’ experience in a similar role.

Responsibilities

• Liaise with Finance for the Operations team.
• Create work tickets and communicate with Finance for billing.
• Prepare expense reports from monthly statements.
• Support operational infrastructure plans for growth.
• Foster a results-driven, accountable environment.
• Review data to track progress toward goals.
• Oversee projects, processes and performance reports.
• Allocate Floor Crew hours using Kronos.
• Follow up with internal customers.
• Assist HR with ADA accommodations where needed.

Skills

Customer service

Communication

Teamwork

Bilingual English/Spanish

Microsoft Office

Organization

Attention to detail

Education

High School Diploma or GED

Bachelor’s degree in Business Administration preferred

Tools

Excel

Word

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The pay rate or range for this position is: $29.00

Job Summary

As a representative for the Operations team, you will assist and support the team in all aspects of day to day operations.

Job Description

Essential Functions

• 1. Acts as liaison to Finance for the Operations team
• 2. Creates all Work Tickets and communicate with Finance to ensure correct and timely billing.
• 3. Receives monthly Credit Card statements and prepare Expense Reports for the Operations Team
• 4. Collaborates with the Operations Management team to develop and implement plans for the operational infrastructure of systems, process and personnel designed to accommodate the growth objectives of the company.
• 5. Fosters a success-oriented, accountable environment within the company.
• 6. Reviews analyses of activities, costs, operations, and forecast data to determine progress toward stated goals and objectives.
• 7. Oversees key projects, processes and performance reports, data and analysis.
• 8. Allocates Floor Crew hours to specific job using Kronos
• 9. Follow up with internal customer
• 10. Order Safety Shoes upon request
• 11. Orders Uniforms for specific sites when requested by the Site Manager.
• 12. Orders Business Cards upon request
• 13. Assists the HR Business Partner Under The Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge and Skills

• 1. Excellent oral and written communication skills required.
• 2. Ability to work well with others and motivates people.
• 3. Must have excellent internal and external customer service skills.
• 4. Ability to work well with others and motivate people.
• 5. Ability to work independently and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
• 6. Microsoft Office skills, i.e. Excel, Word, etc.
• 7. An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.
• 8. A strategic visionary with sound technical skills, analytical ability, good judgment and strong operational focus.
• 9. Ability to quickly learn new tools and technologies
• 10. A well-organized and self-directed individual who is a team player.
• 11. An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
• 12. Bi-lingual English/Spanish preferred.

Education and Work Experience

• 1. High School Diploma or GED
• 2. Bachelor’s degree in Business Administration preferred
• 3. Minimum 2 years’ experience in a similar role

Work Environment

• 1. Fast paced office environment
• 2. High sense of urgency
• 3. Small office environment
• 4. The noise level in the work environment is unusually loud.
• 5. Exposed to a combination of normal office type environments and shop environments.
• 6. Heavy protection may be required and will be provided.
• 7. Occasionally exposed to dust, odors, oil, fumes and noise.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk hear or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Americans with Disabilities Act Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! We started with a simple idea-to deliver a higher standard of customer service. The way we deliver facilities services has evolved over the past 30 years – along with technology and our clients’ needs. Our core fundamental is unchanged: From the CEO to the front-line workers, every Flagship employee works together to build long-term relationships with our clients by doing whatever they need to do to get the job done.

Flagship CPRA Applicant Notice And Privacy Policy_.pdf (English) Flagship CPRA Applicant Notice And Privacy Policy (Spanish)