Office Coordinator

The Christian and Missionary Alliance; Portland (OR); On-site; USD 17,000 - 23,000; Part time

Benefits offered by this job

Vacation time (48 hours)

Job summary

The Christian and Missionary Alliance seeks an Office Coordinator for Alliance Northwest in Portland, OR. This half-time role hosts the ANW office, providing warm hospitality to staff, pastors, guests, and callers, while handling essential administrative tasks.

Responsibilities include office hosting, banking deposits, reimbursements, mail, supplies, database updates, event logistics, and coordinating staff gifts and care.

Qualifications

• Background in administrative support.
• Spiritual calling and maturity for ministry leadership within the C&MA.
• Meets licensing and ordination requirements or ability to pursue.

Responsibilities

• Host and care for everyone who encounters the ANW office — in person, by email, and on the phone.
• Open and close the office on office days, including dishes and restocking supplies.
• Handle bank deposits and petty cash.
• Answer phones and manage general email correspondence with warmth.
• Process reimbursement requests for staff and ANW leaders.
• Process incoming and outgoing mail, including post office runs.
• Order and manage office supplies, including shopping trips as needed.
• Keep our database and contact records current.
• Support care needs and funerals with coordination, communication, and care.
• Coordinate maintenance for office/ministry vehicles.
• Maintain physical and digital filing systems.
• Shop for and coordinate staff birthday cards and gifts.
• Provide refreshments for staff meetings.
• Support event administration and logistics.
• Assist Executive Administrators with projects.
• Special projects.

Skills

Independence

Learning aptitude

Interpersonal skills

Organizational skills

Communication

Time management

Multitasking

Customer service

Education

Bachelor's degree (preferred)

Licensing & ordination with C&MA or ability to pursue

Job description

OFFICE COORDINATOR Alliance Northwest Role - (Half-Time)

Purpose & Scope

The Office Coordinator serves as the host of the Alliance Northwest (ANW) office — the one who makes sure ANW is a warm and hospitable place for everyone who encounters it, whether that’s a staff member, a pastor, a guest walking through the door, or a caller on the phone or email.

This role handles the everyday administrative details — financial reimbursements, bank deposits, correspondence, supplies, special projects, office support, and care — so that hospitality is felt in every interaction, in person and from a distance alike.

This position is a ministry role within the Christian and Missionary Alliance (C&MA) and contributes meaningfully to the spiritual formation, health, and leadership capacity of the Alliance Northwest family.

General Expectations

• Model The Alliance’s biblical beliefs and standards in both personal life and professional conduct.
• Perform responsibilities as an act of service to God.
• Represent the District’s faith community with integrity and maturity.

Biblical Beliefs

Employees must affirm agreement with The Alliance’s Statement of Faith and related biblical beliefs and must not promote beliefs inconsistent with those outlined in the Manual of The Christian and Missionary Alliance.

Christian Conduct Standards

Employees are expected to conduct themselves, at all times, in a manner consistent with biblical standards of Christian character and conduct.

Distinctly Christian Activities

Employees must be willing and able to engage in spiritual formation activities, including praying for coworkers and district leaders, participating in devotions, and engaging in discipleship training as appropriate.

Education & Experience

• Background in and gifting related to administrative support.
• Demonstrates the spiritual calling, giftedness, and maturity required of ministry leadership within the C&MA.
• Meets requirements for licensing and ordination within the C&MA (or ability to pursue).

Key Outcomes & Responsibilities

The Office Coordinator role facilitates the efficient, hospitable operation of the ANW office by proactively and accurately performing a variety of administrative and hosting tasks.

Office Hosting & Administration

• Host and care for everyone who encounters the ANW office — in person, by email, and on the phone.
• Open and close the office on office days, including dishes and restocking supplies.
• Handle bank deposits and petty cash.
• Answer phones and manage general email correspondence with warmth.
• Process reimbursement requests (RFEs) for staff and ANW leaders.
• Process incoming and outgoing mail, including post office runs.
• Order and manage office supplies, including shopping trips as needed.
• Keep our database and contact records current.
• Support care needs and funerals with coordination, communication, and care.
• Coordinate maintenance for office/ministry vehicles.
• Maintain physical and digital filing systems.
• Shop for and coordinate staff birthday cards and gifts.
• Provide refreshments for staff meetings.
• Support event administration and logistics.
• Assist Executive Administrators with projects.
• Special projects.

Staff

• All Hands-on Deck meetings or events.

Relationships

• Reports to Executive Admin. Amber Curry.
• Work with the entire District Team.
• Works with Alliance Northwest Churches.

Qualifications

• Ability to work independently.
• Aptitude for learning new software and systems.
• Bachelor’s degree (preferred).
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Proven administrative experience.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Be prepared to commit to a minimum of two years in this role.
• Membership at an Alliance NW church preferred.
• Requires licensing and ordination with the Christian and Missionary Alliance or ability to pursue.

Hours & Compensation

• Salaried, half time position (20-24 hours/week).
• Monday through Thursday (Tuesday & Wednesday in office) with the exception of events.
• $20,000.00 annually (exempt).
• Vacation: 48 Hours (Two weeks plus two days).