Office Coordinator

SCR St. Claire Medical Center, Inc.; Morehead (KY); On-site; USD 34,000 - 42,000; Full time

Job summary

SCR St. Claire Medical Center, Inc. is seeking an administrative professional to maintain and distribute schedules, manage daily computer entries, and coordinate communication among staff, clients, and visitors.

The role ensures a professional and organized office environment and supports the Clinic Manager with staffing and payroll processing. Ideal candidates have 2-3 years of healthcare experience and a high school diploma or equivalent.

Qualifications

• High school diploma or equivalent required.
• 2-3 years of experience in a healthcare, clinical setting, or related area.
• Equivalent combination of education and experience may be considered; part-time and PRN experience prorated.

Responsibilities

• Maintains and distributes schedules for efficient workflow.
• Manages daily computer entries and recordkeeping.
• Coordinates communication among staff, clients, and visitors.
• Oversees daily department operations, delegates tasks, and provides oversight.
• Assists Clinic Manager with interviewing, staffing, and disciplinary actions.
• Completes payroll processing as required.
• Analyzes workflows to ensure timely data entry and avoid treatment delays.
• Oversees maintenance of office supplies and equipment.
• Performs record retrieval for reviews and audits.

Skills

Office administration

Scheduling

Payroll processing

Communication

Recordkeeping

Education

High school diploma

Job description

Job Summary

Maintains and distributes schedules to ensure efficient workflow. Manages daily computer entries and recordkeeping. Coordinates communication among staff, clients, and visitors. Ensures a professional and organized office environment.

Essential Functions

• Responds to the orientation and developmental needs of assigned employees.
• Oversees daily department operations, reviews and delegates tasks, and provides process oversight.
• Assists the Clinic Manager with interviewing, staffing, and disciplinary actions.
• Completes payroll processing as required.
• Analyzes workflows to ensure timely and accurate data entry without treatment delays.
• Oversees and assists with the maintenance of office supplies and equipment.
• Performs record retrieval for reviews and audits.
• Performs other duties as assigned.

Education Requirement

High school diploma or equivalent experience

Experience Requirement

• 2-3 years of experience in a healthcare, clinical setting, or a relevant area
• An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures

N/A

Working Conditions

• A. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time)
• B. Lifting, pushing, and/or pulling objects over 50lbs: 1. Never
• C. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time)
• D. Standing or walking with objects up to 25lbs: 2. Occasional (< 10% of the time)
• E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)
• F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 2. Occasional (< 10% of the time)
• G. Repetitive motion: 4. Regular (> 50% of the time)
• H. Working at heights above 4 feet: 1. Never
• I. Working in confined spaces: 1. Never
• J. Risk of injuries from use of equipment on the job: 2. Occasional (< 10% of the time)
• K. Job-related travel: 2. Occasional (< 10% of the time)
• L. Loud noises: 1. Never
• M. Temperature extremes: 1. Never
• N. Hazardous chemicals and fumes including waste: 1. Never
• O. Radiation: 1. Never
• P. Burns: 1. Never
• Q. Cuts/Punctures: 2. Occasional (< 10% of the time)
• R. Bloodborne/airborne pathogens: 1. Never
• S. Recombinant DNA or viral vectors: 1. Never
• T. Combative/violent people: 1. Never
• U. Animal handling (including carcasses): 1. Never
• V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A

Physical Demands

This position requires regular sitting at a computer workstation for extended periods of time; performing tasks with regular repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; occasional standing or walking with objects up to 25 pounds; and occasional lifting, pushing, and/or pulling objects weighing up to 50 pounds. Also involves some exposure to risk of back injury from moving, lifting, or positioning equipment or materials, occasional risk of injuries from use of equipment, and occasional exposure to cuts/punctures.

Additional Job Descriptions

• Department: Facilities Management
• Shift: Day (United States of America)
• Time Type: Full time
• Address: 222 Medical Circle City, State: Morehead, Kentucky

Our growth is creating opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!

Our work experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful.