Office Coordinator

Boys & Girls Clubs of Snohomish County; Monroe, Northern (WA, KY); Hybrid; USD 24,000 - 26,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

AD&D and LTD insurance

Flexible Spending Account

Paid sick leave

Employee discount plan

BGCSC membership for dependents

Job summary

The Boys & Girls Clubs of Snohomish County (BGCSC) is a nonprofit serving youth ages 5–18 with safe, enriching after-school programs and summer activities. The Office Coordinator supports front desk operations, ensures security, communicates with families, and helps Youth Development Professionals in supervision.

Under the Unit Director, you’ll maintain a welcoming environment, handle attendance, record-keeping, payments, and program logistics while promoting a positive, growth-oriented club

Qualifications

• Must be 18 years or older.
• Positive and organized in a fast-paced environment.
• Able to reflect BGCSC values: fun, respect, integrity, community, acceptance.
• Prior admin or youth-focused experience preferred.
• Ability to pass a drug test and a background check.
• CPR/First Aid/AED certification or ability to obtain.

Responsibilities

• Enter member attendance in My Club Hub (MCH).
• Monitor club entry for members, guardians, and visitors.
• Oversee pick-up/drop-off of members.
• Maintain accurate visitor log and collect fees.
• Provide invoices for member fees when needed.
• Use Microsoft and Google platforms for daily tasks.
• Assist with program supplies and equipment management.
• Engage youth in activities and supervise rules.

Skills

Front desk operations

Strong communication

Customer service

Attendance tracking

Cash handling

Tools

My Club Hub

Microsoft Office

Google Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary Range: $17.13 To $19.00 Hourly

Job Title: Office Coordinator

Job Summary

The Boys & Girls Clubs of Snohomish County (BGCSC) is a non-profit organization providing young people ages five (5) to eighteen (18) with a safe and positive place to spend their time before and after school and during the summer. Clubs are strategically located in neighborhoods and are accessible to all kids.

Under the supervision of the Unit Director, the Office Coordinator handles club front office operations, maintains security of who is currently in the club, and assists the Youth Development Professionals in supervising club member as needed. The Office Coordinator communicates with all members, parent/guardians, and other community members. They must be a strong communicator that represents their club in a positive manner. Office Coordinators work with members and their parent/guardians to create an environment that is safe, fun, and encourages personal growth.

Job Duties

• Enter member attendance using My Club Hub (MCH) data program
• Monitors who comes and goes from club, including members, guardians, volunteers, and community members
• Oversees pick-up and drop-off of members
• Responsible for the club’s visitor log being completed, up to date, and accurate
• Collects payments as needed
• Provides invoices for member fees as needed
• Utilizes Microsoft and Google platforms
• Assists with managing program supplies and equipment
• Engages in physical activities such as sports, S.T.E.M activities, and arts and crafts
• Supervises the children independently in regulation of WA State Department of Youth and Families (DCYF) and Boys & Girls Club of America standard as needed
• Support behavior in youth using social emotional learning and trauma-informed practices
• Work with a variety of youth with various backgrounds
• Ensure youth are safe, this includes all safety requirements for Boys & Girls Club such as the BGCSC Policies for Protection of the Youth
• Create positive and supportive relationship with youth
• Actively practice and participate BGCSC Cultural DNA guidelines
• Maintains organization and cleanliness of club, including but not limited to, all activity spaces, washing dishes, taking out trash, and organization of children’s belongings
• Maintain proper upkeep of equipment and supplies
• Completes and maintains training and professional development as required
• Other duties as assigned by Unit Director

Job Qualifications

• Eighteen (18) years of age or older
• Ability to remain positive and organized in a fast-paced work environment
• Ability to incorporate organizational values fun, respect, integrity, community, and acceptance into all practices
• Prior experience working with youth and knowledge of youth development preferred
• Prior experience working in administrative setting or related degree preferred
• Flexibility to work different hours based on seasonal and operational needs
• Ability to pass a drug test upon hire
• Ability to pass a background check in accordance with BGCSC standards upon hire
• CPR/First Aid/AED certification (or ability to obtain upon hire).

Physical Requirements

• Ability to stand and walk for extended periods throughout the workday, with or without reasonable accommodation.
• Ability to occasionally lift and/or move up to twenty (20) pounds, with or without reasonable accommodation.
• Ability to perform tasks requiring fine motor skills, including use of hands and fingers, with or without reasonable accommodation.

Benefits Offered to BGCSC Employees

• Medical, dental and vision insurance (Full-time employees)
• Life, Accidental Death, and Dismemberment (AD&D), and Long-Term Disability insurance (Full-time employees)
• Employee-paid supplemental life and AD&D insurance coverage options for the employee, spouse/domestic partner, and children (Full-time employees)
• Flexible Spending Account and Dependent Care Assistance Plan benefits (Full-time employees)
• Paid Sick Leave (Full-time and part-time employees)
• Employee Discount Plan (Full-time employees)
• Boys & Girls Clubs of Snohomish County membership for eligible dependents aged five (5) to twelve (12). (Full-time and part-time employees)

Equal Opportunity Employer Statement

Boys & Girls Clubs of Snohomish County is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.

Disclaimer

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute employment agreement between the employer and employee, and is subject to change as the needs of the employer and the requirements of the job change.