Office Coordinator

Nana's Kitchen Inc.; Los Angeles (CA); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

Nana's Kitchen Inc. in San Fernando, CA seeks an office coordinator to join our team. The role emphasizes bilingual Spanish communication, client planning support, and accurate administration for events.

You will handle emails, invoices, payroll coordination, and timekeeping, while collaborating with operations and the owner to implement new ideas and improve processes. A bright, energetic, punctual candidate with strong writing is preferred.

Formación

• Bilingual Spanish is required or a strong plus.
• Excellent written and verbal communication skills.
• Willingness to learn and adapt to new situations.
• Punctual and reliable.
• Knowledge of Google Suite is a plus.
• Experience with Excel, Word, Google Sheets and Google Drive.
• Familiarity with Homebase time-tracking.
• Excellent phone skills and grammar.
• Strong office coordination and multitasking.
• Ability to work well under pressure.

Responsabilidades

• Assist with office administration and filing.
• Answer emails, texts and voicemails.
• Coordinate with clients to plan menus for events.
• Provide light sales support.
• Create estimates and invoices for events.
• Process payments.
• Organize contracts and past orders.
• Coordinate with operations staff for event planning.
• Support owner with new ideas and projects.
• Assist marketing activities.
• Schedule and coordinate employee meetings.
• Monitor timesheets and payroll.

Conocimientos

Bilingual Spanish

Great communication

Willing to learn

Punctual

Google Platform

Excel

Google Sheets

Google Drive

Homebase Time Sheets

Phone skills

Grammar & Writing

Office coordination

Multitasking

Under pressure

Herramientas

Google Platform

Excel

Word

Google Sheets

Google Drive

Homebase

Descripción del empleo

Nana's Kitchen Inc., located in San Fernando, CA is looking for an office coordinator to join our team. Our ideal candidate is attentive, punctual, and engaged. Sales experience is a plus. Excellent communication and writing skills. Ability to multitask. Good on the phone, excellent customer service. We are looking for a fun energetic person that can assist our catering company with administration and event bookings.

Responsibilities

• Help with administration of the office
• Answer emails, texts and voicemails
• Work with clients and help them plan their menu
• Light sales
• Create estimates and invoices for events
• Process payments
• Filing and organizing paperwork such as contracts and past orders
• Communicate and coordinate with our operations staff for event planning
• Work closely with owner on implementing new ideas or projects
• Marketing
• Coordinate employee meetings when necessary
• Monitor employees work time
• payroll

Qualifications

• Bilingual (Spanish)
• Great communication skills
• Willing to learn and adapt to new situations
• Punctual
• Knowledge of Google platform is a plus
• Experience with excel, word, google sheets and google drive
• Familiar with home base for time sheet keeping
• Excellent phone skills
• Excellent Grammar and writing skills
• Great office coordination
• Ability to multi task
• Good under pressure

We are looking forward to reading your application.

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