Office Coordinator

LHH US; Illinois; On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings (401K)

Job summary

LHH US in Chicago, IL is seeking an Office Coordinator to support the Office Manager and serve as the first point of contact for tenants, brokers, and visitors. This temp-to-hire role requires strong administrative skills in a fast-paced property management environment.

Responsibilities include greeting guests, managing calls, facilitating rent payments and document drop-offs, distributing keys, and performing data entry in AppFolio.

Qualifications

• Previous administrative, receptionist, customer service, or office support experience in real estate or property management.
• Strong communication and interpersonal skills.
• Detail-oriented with excellent organizational abilities.
• Proficient in Microsoft Office and general office technology.
• AppFolio experience strongly preferred.

Responsibilities

• Greet tenants, brokers, and visitors and provide a welcoming front-office experience.
• Manage incoming calls and direct inquiries to the appropriate team members.
• Assist tenants dropping off rent payments and documentation.
• Distribute keys for approved visitors, vendors, and third-party brokers.
• Prepare and distribute move-in packets during month-end leasing activities.
• Monitor front office traffic and grant building access to visitors.
• Perform data entry and administrative support within AppFolio, including invoice and billing input.
• Support the Office Manager and property management team with general administrative tasks.

Skills

Customer service

Office administration

Communication

Detail oriented

Microsoft Office

Tools

AppFolio

Job description

Job Description

Office Coordinator (Temp-to-Hire)

Chicago, IL (Uptown)
$23-25/hour
Monday-Friday, 10:00 AM-6:00 PM (35 hours/week, 1-hour unpaid lunch)
Temp-to-Hire Opportunity

Start date: ASAP!

Our client, a well-established property management company in Chicago, is seeking a friendly, organized, and customer-focused Office Coordinator to join their team. This position supports the Office Manager and serves as the first point of contact for tenants, brokers, and visitors.

This is an excellent opportunity for someone who enjoys a fast-paced office environment, has strong administrative skills, and thrives in a customer-facing role. Experience with AppFolio is highly preferred.

Key Responsibilities

• Greet tenants, brokers, and visitors and provide a welcoming front-office experience
• Manage incoming calls and direct inquiries to the appropriate team members
• Assist tenants dropping off rent payments and documentation
• Distribute keys for approved visitors, vendors, and third-party brokers
• Prepare and distribute move-in packets during month-end leasing activities
• Monitor front office traffic and grant building access to visitors
• Perform data entry and administrative support within AppFolio, including invoice and billing input
• Support the Office Manager and property management team with general administrative tasks

Qualifications

• Previous administrative, receptionist, customer service, or office support experience in real estate or property management
• Strong communication and interpersonal skills
• Detail-oriented with excellent organizational abilities
• Proficient in Microsoft Office and general office technology
• AppFolio experience strongly preferred
• Ability to multitask and provide excellent customer service in a busy office setting

• Benefits: LHH offers a variety of comprehensive benefits to Associates on assignment, including medical, dental, vision insurance and retirement savings, among other value added benefits.
• Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Pay Details: $23.00 to $25.00 per hour

Search managed by: Marissa Osorio

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.