Office Coordinator

First Internet Bank; Fishers (IN); On-site; USD 32,000 - 42,000; Part time

Job summary

First Internet Bank is seeking an Office Coordinator in Fishers, IN to manage mailroom operations, stock supplies, and cover front desk duties. You will process outgoing and incoming mail, assist with inventory, and support general office tasks to keep the workplace organized.

The ideal candidate has a high school diploma (associate degree preferred) and prior customer service experience. This on-site role offers a collaborative environment and opportunities to support multiple departments.

Qualifications

• High school diploma required; associate degree preferred.
• Previous customer service experience preferred.
• Ability to lift boxes up to 15 pounds may be required.

Responsibilities

• Assist with ordering, inventory & distribution of office supplies.
• Ensure mailroom and breakroom locations are neatly stocked and in order.
• Manage, sort, and dispense incoming mail and packages.
• Processing of outgoing mail.
• Serve as primary backup for front desk operations.
• Assist with inventory and stock beverage stations throughout the office.
• Escort vendors throughout the office to retrieve items and deliver supplies to appropriate destination within the office.
• Assist with maintaining supplies in all workrooms.
• Maintain required employment posters for all workrooms.
• Perform various clerical tasks as needed (file papers, organize supplies, etc.).
• Provide administrative support to department upon request.
• Assist Director, Office Administration with all building wide and corporation wide events.
• Performs other duties as needed

Skills

Customer service

Organizational skills

Education

High School Diploma

Associate’s degree preferred

Job description

Job Details

Job Location: First Internet Bank of Indiana Fishers - Fishers, IN 46038. This position is intended to meet a short-term business need and is expected to conclude at the end of the designated assignment period.

About the Position

As the Office Coordinator you will coordinate the operations of the mailroom, assist with inventory of supplies of stored items, assist with coverage of front desk operations, along with additional general office functions.

What You Will Do

• Assist with the ordering, inventory & distribution of office supplies.
• Ensure mailroom and breakroom locations are neatly stocked and in order.
• Manage, sort, and dispense incoming mail and packages.
• Processing of outgoing mail.
• Serve as primary backup for front desk operations.
• Assist with inventory and stock beverage stations throughout the office.
• Escort vendors throughout the office to retrieve items and deliver supplies to appropriate destination within the office.
• Assist with maintaining supplies in all workrooms.
• Maintain required employment posters for all workrooms.
• Perform various clerical tasks as needed (file papers, organize supplies, etc.).
• Provide administrative support to department upon request.
• Assist Director, Office Administration with all building wide and corporation wide events.
• Performs other duties as needed

What We’re Looking For

• High School Diploma required, associate’s degree preferred
• Previous customer service experience preferred

Working Conditions/Demands

• Professional office setting.
• Primarily sedentary position requiring long periods of time working at a computer.
• Must be able to move throughout the office and buildings to obtain or relay information.
• Must be able to perform the essential functions of the position with or without reasonable accommodation.
• Occasionally lift boxes of supplies or mail weighing up to 15 pounds.
• Some essential functions of the position cannot be performed remotely and require on-site work in order to maintain customer relationships and administrative tasks while also providing cross department support.

Who Are We?

We’re not just another bank and we’re not looking for just another employee. Since 1999, First Internet Bank has been dedicated to finding a better way to bank and doing things that have never been done before. Yes, we really were the first state-charted, FDIC insured bank to operate entirely online and we have been leading the way ever since.

We seek the game changers, the innovators…those who challenge the status quo because change really is the only constant. Ready to join a team of imaginative, driven individuals like you? It’s your career, you deserve to imagine more. Keep reading, we think you will like you what see.

More about First Internet Bank

At First Internet Bank, our workplace is built around people. Guided by four core competencies—Collaborate to Win, Adapt with Agility, Decide for Impact, and Put People First—we’ve created an environment where individuals feel empowered, supported, and inspired to do their best work. This commitment to collaboration and growth has earned meaningful recognition, including being named a Top Workplace multiple times and one of the Best Banks to Work For. We’re proud of these honors because they reflect what matters most to us: our team.

This culture comes to life at our 175,000‑square‑foot headquarters in downtown Fishers, designed with our people in mind. Inside, you’ll find thoughtfully designed workspaces, an onsite fitness center and The Backyard, our 18,000‑square‑foot open‑air deck with fire pits, covered pergolas, a waterfall, and plenty of greenery for stepping away and recharging. Add free snacks, soft drinks, beer on tap, unlimited volunteer time off, continuous education opportunities for development and regular team events, and you’ll find plenty of ways we support connection and a great workday.

Why Join Us?

Equal Opportunity Employer - Women, Minorities, Veterans and Individuals with Disabilities

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Contractor Pay Confidentiality Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).