Office Coordinator

Vogel Law; Fargo (ND); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) and profit-sharing plan

Paid time off (PTO) and holidays

Employee Assistance Program (EAP)

Life insurance

Job summary

Vogel Law Firm in Fargo, ND is seeking an Office Coordinator to serve as the welcoming front desk receptionist and provide administrative support. You will greet clients and visitors, route calls, manage mail, and coordinate meeting logistics across the Fargo office.

The role requires collaboration, attention to confidentiality, and comfort juggling multiple priorities in a professional setting. Onsite, Monday–Friday, 8:00 AM–5:00 PM, with a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required.
• Proficient with Microsoft 365 (Outlook, Word, Excel, Teams).
• Strong communication, relationship-building, and organizational skills.
• Ability to prioritize and stay composed in a fast-paced environment.

Responsibilities

• Greet clients, visitors, and vendors at Fargo reception; answer and route calls.
• Receive, sort, and distribute mail and deliveries, including confidential materials.
• Maintain reception, conference rooms, and refreshment areas; handle opening and security routines.
• Coordinate day-of meeting logistics: room setup, visitor flow, refreshments, materials, and cleanup.
• Monitor inventory and order office and refreshment supplies.
• Serve as point of contact for office, equipment, facility, and service vendors.
• Complete administrative assignments and special projects as directed.

Skills

Microsoft 365

Communication

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

Office Coordinator // Front Desk & Administrative Support

Vogel Law Firm // Fargo, ND // Full-Time, Onsite

Be the welcoming face of Vogel Law Firm.

We are seeking an Office Coordinator to join our team and serve as the welcoming front desk receptionist presence for our Fargo office. In this role, you'll support clients, visitors, vendors, attorneys, and staff with meeting logistics, shared spaces, and day-to-day administrative work.

We are looking for someone collaborative, detail-oriented, professional, and comfortable juggling multiple priorities in a confidential office environment.

What You'll Do

• Greet clients, visitors, and vendors at our Fargo office reception desk; answer and route calls; direct guests per firm procedures
• Receive, sort, and distribute mail and deliveries, including time-sensitive or confidential materials
• Maintain shared spaces, including reception, conference rooms, refreshment stations, and handle daily opening and security routines
• Coordinate day-of meeting logistics: room setup, visitor flow, refreshments, materials, and cleanup
• Monitor inventory and order office and refreshment supplies
• Serve as point of contact for office, equipment, facility, and service vendors
• Complete administrative assignments and special projects as directed

Schedule for this position is Monday through Friday, approximately 8:00 AM to 5:00 PM. This role requires consistent, reliable attendance to ensure continuous front desk coverage.

Required Qualifications

• High school diploma or equivalent
• Working experience with Microsoft 365 (Outlook, Word, Excel, Teams)
• Demonstrated communication, relationship-building, and organizational skills
• Proven ability to prioritize and stay composed in a fast-paced environment

Preferred Qualifications

• 2-3 years of experience in reception, administrative support, or customer service in legal or professional services industry
• Experience coordinating meetings, shared spaces, vendors, supplies, or office inventory
• Familiarity with handling confidential documents, visitor procedures, or office security protocols

Physical Requirements

This role requires prolonged sitting, use of a computer, occasional lifting (up to 25 lbs.), and the ability to communicate clearly in person and over the phone. Reasonable accommodation will be provided.

Working for Vogel Law Firm

Vogel Law Firm is committed to excellence and integrity in an atmosphere of respect and cooperation.

Our benefits go beyond the basics, with some being fully or partially employer-paid, including:

• Health, dental and vision insurance
• Health savings, flexible spending, and dependent care account options
• Life insurance
• Short-term and long-term disability benefits
• Retirement plans (401k and profit-sharing plan)
• Employee Assistance Program (EAP)
• Paid time off (PTO), summer hours, and paid holidays, plus one (1) floating holiday

The hiring process may include resume review, application and assessment submission, phone screen, in-person interview, and background check.

We encourage candidates to apply even if they do not meet every preferred qualification.

For more information about this position, please contact Samantha at [phone] or [e-mail].

Equal Opportunity and Accessibility Statement

Vogel Law Firm provides equal employment opportunities to all employees and applicants in compliance with all applicable federal, state, and local laws governing nondiscrimination in employment in every location in which the Firm has facilities.

If you need assistance or a reasonable accommodation during the application or interview process, please contact Human Resources at [e-mail].