Legal Assistant

Vorys, Sater, Seymour and Pease LLP

Houston (TX)

On-site

USD 49,442 - 61,468

Full time

14 days+

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Job summary

Vorys, Sater, Seymour and Pease LLP in Houston, TX, is seeking a detail-oriented Legal Assistant to support several attorneys in a busy litigation practice. You will prepare court filings, manage calendars, and coordinate filings and alert teams to deadlines.

The role requires 3+ years law firm experience, strong proofreading, Word skills, and the ability to multi-task with care. We offer competitive pay, robust benefits, and professional development from day one.

Qualifications

High school diploma or equivalent required.
Minimum of 3 years' experience in a similar field.
Previous law firm experience preferred.
Litigation experience preferred.
Proficiency in MS Word and document handling.
Experience with electronic court filings is a plus.
Strong proofreading and attention to detail.
Ability to prioritize and manage multiple tasks.

Responsibilities

Prepare practice-specific documents and filings, including e-filings.
Delegate tasks to team members to ensure efficient workflow.
Sort, scan, and process mail; manage filing and delivery.
Schedule and calendar meetings and deadlines for attorneys.
Support attorneys and colleagues across the practice group.
Review pro forma reports and make electronic revisions.
Open new files and perform conflicts checks; maintain client files.
Assist with other duties as assigned.

Skills

Spelling & proofreading

Microsoft Word

Typing 45+ wpm

Delegation & collaboration

Electronic filing knowledge

Internet navigation

Organization & prioritization

Multi-tasking

Interpersonal communication

Adaptability

Deadline oriented

Self-motivation

Teamwork

Education

High school diploma or equivalent

3+ years in similar field

Tools

MS Excel

Intapp Flow

iManage

Chrome River

PDF conversions

Job description

Discover The Vorys Difference!
Are you ready to elevate your legal career in a place that truly stands out? Welcome to Vorys, where excellence meets opportunity! At Vorys, we don’t just offer a job – we offer a journey. Our firm is a special place where competitive pay, professional development, and a robust benefits package are just the beginning. From day one, you’ll experience a culture of client service that permeates not only how we serve our clients but also how we treat one another. We believe in rewarding your hard work and dedication, and we provide comprehensive development programs to help you grow your skills and advance your career. Join us and be part of a firm that values innovation, collaboration, and excellence. At Vorys, you’ll find a supportive environment where your career can thrive and your contributions are valued. Enjoy health, dental, vision, and more from day one, and immerse yourself in a culture where client service is paramount and mutual respect is the norm. Experience The Vorys Difference and take your career to new heights with a team that truly cares.

Position Summary:

The Legal Assistant will perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist several attorneys in a specific practice group(s) and will support 5-9 attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed and delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.

Essential Functions:

Prepare practice-specific documents, paper court filings and e-filings, update electronic and hard copy files like pleading/correspondence/closing folders/etc., proofread documents. Copy and scan documents for attorneys as requested.
Delegate tasks and projects to appropriate team members based on workload, skillset, and priority to ensure efficient workflow and timely completion of assignments.
Read, sort, date, and scan incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.
Schedule and calendar meetings and deadlines for attorneys.
Assist other legal assistants and attorneys in the practice group team as time permits and as requested by other attorneys, the Regional Office Administrator or Human Resources.
Review pro forma reports and make electronic revisions, when requested.
Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.
Perform other duties and tasks as assigned.

Knowledge, Skills and Abilities Required:

Excellent spelling and proofreading skills
Intermediate Microsoft Word skills
Typing (45+ wpm)
Effective delegation and collaboration skills
Knowledge of court filing procedures, including electronic filing
Working knowledge of internet navigation
Ability to organize, prioritize and produce quality work
Ability to effectively multi-task
Excellent interpersonal communication skills, both verbal and written
Adaptable to changing demands from multiple people
Detail and deadline oriented
Self-motivated and flexible in order to complete assignments in a timely manner
Strong team-working abilities

Knowledge, Skills and Abilities Desired:

MS Excel
Intapp Flow
iManage
Chrome River
PDF conversions and manipulations

Education and Experience:

High school diploma or equivalent required.
Minimum of 3 years' experience in similar field required.
Previous law firm experience preferred.
Litigation experience preferred.

The expected pay scale for this position is $35.89–$44.62 per hour (overtime eligible per applicable laws) with an approximate annualized equivalent of $70,000.00–$87,000.00 based on 37.50 hrs./week. Actual earnings may vary. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions.

At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity & parental leave, family building resources, identity theft protection, a 401(k) plan, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You’ll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.

Equal Opportunity Employer:

Vorys does not discriminate in hiring or terms and conditions of employment because of an individual’s sex (including pregnancy, childbirth, and related medical conditions), reproductive health decisions, race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States. Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.

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