Office Coordinator

M.T. Laney Company, Inc.; Eldersburg (MD); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive wages

Medical, Dental, & Vision Insurance

Life, Short Disability, Hospital Indem

PTO

401k with Employer Match 100% invested

Paid Holidays

Job summary

Laney Companies in Eldersburg, MD seeks an organized Office Coordinator to handle administrative and operational duties, including accounting & payroll support and dispatching. You will maintain files, process invoices, review time cards, and support driver payroll.

You must be detail-oriented, able to multitask in a fast-paced environment, and work independently while meeting deadlines. Strong communication and Microsoft Office skills are essential, with experience in DOT regulations a plus.

Qualifications

• 2+ years of accounting experience.
• 2+ years of administrative experience.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Manage financial tasks, including invoices, collections, accounts payable, and payment processing.
• Prepare driver payroll information for submission to the payroll department.
• Review and approve weekly employee time cards.
• Maintain organized files and records using effective filing systems.
• Track driver expenses, including tolls, fuel, and related costs.
• Answer incoming phone calls and direct inquiries as needed.
• Assist with dispatching duties
• Apply basic marketing knowledge when needed
• Monitor office supply inventory and place orders as needed.
• Maintain knowledge of DOT regulations; prior knowledge preferred.

Skills

Microsoft Office

Communication skills

Time management

Organization

Problem solving

Detail oriented

Education

High school diploma or GED

Tools

Outlook

Word

Excel

Job description

OFFICE COORDINATOR

Laney Companies, located in Eldersburg, MD, is seeking an organized and professional Office Coordinator to perform a variety of administrative and operational duties, including a variety of duties including accounting & payroll support, and dispatching.

To be successful as an office coordinator you must be detail-oriented and manage your time efficiently so that office operations run smoothly.

RESPONSIBILITIES:

• Manage financial tasks, including invoices, collections, accounts payable, and payment processing.
• Prepare driver payroll information for submission to the payroll department.
• Review and approve weekly employee time cards.
• Maintain organized files and records using effective filing systems.
• Track driver expenses, including tolls, fuel, and related costs.
• Answer incoming phone calls and direct inquiries as needed.
• Assist with dispatching duties
• Apply basic marketing knowledge when needed
• Monitor office supply inventory and place orders as needed.
• Maintain knowledge of DOT regulations; prior knowledge preferred.
• Work independently while managing priorities and daily responsibilities.

ESSENTIAL REQUIREMENTS:

• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Ability to multitask and remain productive in a fast-paced environment with frequent interruptions.
• Self-motivated with the ability to work independently.
• Ability to prioritize tasks and work efficiently to meet deadlines.
• Strong attention to detail and exceptional organizational skills.
• Experience with digital file management systems.
• Strong problem-solving and analytical skills.
• Must be able to pass a pre-employment drug screen and background check.

SALARY/HOURLY EXEMPTION:

• Full-Time, Exempt Position
• Salary based on knowledge, experience, and education

PHYSICAL AND MENTAL DEMANDS:

• Sit for prolonged amounts of time
• Walk, bend, kneel, and twist
• Talk and hear
• Lift and move up to 50 pounds on occasion

EDUCATION:

• High school diploma or GED is preferred

EXPERIENCE:

• 2+ years of accounting experience
• 2+ years of administrative experience

BENEFITS:

Laney Companies offer a selection of competitive lifestyle benefits, which include the following:

• Competitive wages
• Medical, Dental, & Vision Insurance,
• Life, Short Disability, Hospital Indemnity, Critcal Illnessand Accident Insurance
• PTO (Paid Time Off)
• 401k with Employer Match 100% invested immediately
• Paid Holidays

EOE STATEMENT:

Laney Companies is an Equal Opportunity Employer