Office Coordinator

00001 American Crystal Sugar Co; Drayton (ND); On-site; USD 30,431 - 38,035; Full time

Benefits offered by this job

Comprehensive medical insurance

401(k) retirement savings plan

Paid parental leave

Job summary

00001 American Crystal Sugar Co is looking for an Office Coordinator in Drayton, ND, to support factory management. This role involves providing administrative assistance and coordinating communications for operations.

Successful candidates will have experience in office administration, proficiency in Microsoft Office, and strong communication skills. The compensation ranges from $22.09 to $27.61 per hour, with a comprehensive benefits package available from day one.

Qualifications

• Prior experience in office administration and general accounting.
• Excellent oral and written communication skills essential.
• Understanding of factory operations and harvest process preferred.
• Ability to work independently and meet changing deadlines.
• Strong discretion regarding confidential shareholder information.

Responsibilities

• Promote a positive work culture through company values.
• Provide administrative support to management staff.
• Maintain schedules, meetings, and company events.
• Prepare reports from SAP and other databases.
• Coordinate daily information for harvest operations.

Skills

Office administration

Communication skills

SAP proficiency

Microsoft Excel

Teamwork

Education

Associate degree in office or business administration

Tools

Microsoft Office Suite

SAP

Job description

Overview

American Crystal Sugar Company is seeking a talented Office Coordinator in Drayton, ND to support factory Ag and Operations management staff. The role reports to the Factory Manager and has a dotted line to the Agronomy Manager. The primary purpose is to coordinate and provide confidential support services for factory management.

Responsibilities

• Lead and promote a positive work culture through the company values of Safety, Integrity, Quality, Teamwork, and Accountability.
• Provide administrative and secretarial support to factory Operations and Ag management by maintaining and organizing schedules, meetings, and company events.
• Greet and direct visitors, screen and direct incoming calls, sort and distribute mail, coordinate mailings, maintain inventory of office supplies/forms, and assist with repair and maintenance of factory telephone and other office equipment.
• Coordinate travel arrangements as needed.
• Perform typing and data entry and send mass text messages related to pertinent harvest information and meeting notices.
• Gather data from SAP, LIMS, and PIMS to create the factory operating report and operation supplies and costs report, displaying data in report and graph formats.
• Maintain the factory’s master electronic files for environmental, maintenance, process, quality assurance, food safety, and OSHA forms.
• Create and release requisitions for Operations and Ag, monitor requisitions, create and monitor work orders, approve online invoices within authorized limits, and process service receipts as directed.
• Compile information and assist in completing and tracking Ag and Maintenance budgets, business plans, March and November forecasts, and budget projection spreadsheets.
• Participate in interviewing Harvest Communication Coordinators (temporary service) and fill in as needed.
• Prepare an adequate supply of forms for each receiving station scale house to complete harvest.
• Assemble appropriate record‑keeping material for harvest personnel.
• During campaign, coordinate daily rehaul information to the contract hauler regarding which sites are being hauled to the factory.
• Collect all information required to maintain the District harvest comparison files used to determine final harvest metrics for Ag performance reviews.
• Act as a “Power User” on SAP, Microsoft Office, and other software by providing assistance and training as needed.

Qualifications

• Prior experience and knowledge of office administration, general accounting, and mathematical skills.
• Ability to provide ex\-cellent oral and written communication, normally gained through an associate degree in office or business administration, or through 3 to 5 years of previous office/business experience.
• General understanding of factory operations and the harvest process preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Access, and the ability to compose professional written communications.
• Ability to learn the company’s various software applications.
• Capability to work in a fast‑paced environment, independently, and complete job functions with a high degree of accuracy amid frequent changing deadlines.
• Strong teamwork skills, sound judgment, and discretion regarding confidential information of shareholders and growers.

Compensation

Pay range: $22.09 – $27.61 per hour.

Benefits

• Comprehensive medical insurance starting on day one.
• Health savings account.
• 401(k) retirement savings plan with company match and contribution.
• Paid dental, basic life, short‑term and long‑term disability, vision, and paid time off.
• Paid sick leave, paid parental leave, paid volunteer opportunities, and paid holidays.
• Discretionary bonuses, tuition reimbursement, service awards.
• 24/7 employee assistance program with access to eight confidential counseling visits at no cost.

Some benefits are subject to eligibility criteria.

Equal Opportunity Employer

An Equal Opportunity Employer. Our Cooperative Grows Opportunity.