Administrative Coordinator

00001 American Crystal Sugar Co; Moorhead (MN); On-site; USD 29,645 - 37,057; Full time

Benefits offered by this job

Medical insurance

Health savings account

401(k) retirement plan with match

Dental insurance

Life insurance

Job summary

American Crystal Sugar Company is seeking an Administrative Coordinator for our Corporate Office in Moorhead, MN. You will be the first point of contact for visitors and calls, coordinate front-office operations, and support multiple departments while upholding company values.

The role requires an associate’s degree and 2–4 years of office experience, with strong Excel and bookkeeping basics. It offers a comprehensive benefits package and a stable work environment at the corporate office.

Qualifications

• Ability to project a positive, professional image.
• Ability to learn responsibilities of each department to refer visitors and calls appropriately.
• Excellent telephone skills and clear speaking voice.
• General bookkeeping knowledge and basic clerical skills.
• Ability to work in Excel and manage basic office tasks.

Responsibilities

• Answer calls and route them to the appropriate departments in a courteous manner.
• Greet visitors and control access to the corporate office.
• Support administrative tasks and coordinate front office operations.
• Maintain petty cash and code daily checks in the accounting system.
• Schedule conference rooms, mailings, and company store activities.
• Coordinate pool car usage, reports, and maintenance needs.

Skills

Professional communication

Phone etiquette

Cash handling

Customer service

Education

Associate’s degree

Tools

Excel

Job description

Position Overview

American Crystal is looking for a self-motivated individual to join our team as an Administrative Coordinator at our Corporate Office. The purpose of this position is to serve as the primary point of contact for the corporate office and represent the company’s first impression to visitors, callers, and employees. This position requires a consistently professional appearance and a confident, outgoing demeanor while comfortably engaging with visitors, callers, and employees. This position will answer calls, control visitor access, and coordinates front office operations. This role helps ensure a secure workplace environment while coordinating administrative processes, shared office resources, meeting logistics, and cross-departmental support.

Key Responsibilities

• Lead and promote a positive work culture through Company Values of Safety, Integrity, Quality, Teamwork, and Accountability.
• Control and coordinate visitors’ access to the Corporate Office by greeting, confirming authorization, issuing access as appropriate and directing them to the correct departments.
• Serve as the initial point of contact for employees, visitors, vendors, and callers, ensuring a welcoming and professional experience.
• Answer, screen, and route incoming phone calls in a professional, courteous, and timely manner.
• Support the Administrative department with routine administrative tasks, as needed.
• Maintain the petty cash box within company policy by providing reimbursements, cashing checks, selling stamps and making change.
• Balance cash box with supervisor as required.
• Record incoming daily checks and code them to the correct account on Accounting Spreadsheet.
• Responsible for recording and maintaining United Way cash collections for daily activities and distributed Crystal Cash.
• Maintain conference room reservations.
• Provide meals as needed for various meetings, working with various catering companies.
• Anticipate meeting needs and ensure materials and resources are prepared in advance.
• Help with the Company store at the Annual meeting.
• Provide backup for mailroom and assist with special mailings.
• Coordinate the use of Company pool cars including preparation of usage reports, scheduling vehicles, monitoring service and maintenance needs, and scheduling service.
• Ensure all telephone calls and visitors to the Corporate Office are courteously received and promptly directed to the appropriate department, schedule pool car service and maintenance in a timely manner to ensure driver comfort and safety.
• Exercise discretion in handling cash, confidential information and internal communications.
• Other duties as assigned.

Requirements

To be successful in this position requires the ability to project a positive, professional, courteous image; the ability to learn the specific responsibilities of each department and individuals to ensure visitors and calls are referred appropriately; and excellent telephone skills. A clear and distinct speaking voice and the ability to meet the public are critical. Also required is general bookkeeping knowledge, basic clerical skills and the ability to work in Excel. Some mechanical knowledge of vehicles is desirable. This knowledge and experience is typically gained through an associate’s degree, and 2 – 4 years of previous office experience and skill dealing with the public. Training in phone etiquette is desirable.

Compensation & Benefits

Compensation Range: $21.52 - $26.90 /hr

• eligibility for comprehensive medical insurance starting on day one
• health savings account
• 401(k) retirement savings plan with a Company match and contribution
• paid dental insurance
• paid basic life insurance
• paid short and long-term disability
• vision insurance
• life insurance
• flexible spending accounts
• paid time off
• paid sick leave
• paid parental leave
• paid volunteer opportunities
• paid holidays
• discretionary bonuses
• tuition reimbursement
• service awards
• 24/7 employee assistance program with access to eight confidential visits with a licensed counselor at no cost

Equal Opportunity Employer

An Equal Opportunity Employer Our Cooperative Grows Opportunity.

American Crystal Sugar Company is more than just a sugarbeet cooperative. Our company is deeply rooted in the communities of the Red River Valley. We are committed to the sustainability and growth of our business and to improving lives in the places where we work and live. We do that by investing in our people, our communities, and the future of our company. At American Crystal Sugar Company, growers who grow and harvest the sugarbeets also own the company and the factories that make our products. We're proud to be an economic engine for our communities, employing approximately 1,600 full-time employees and about 900 hourly seasonal workers and many more contracted third-party workers. Together, we build a better future for the sugar industry and the Red River Valley. Everything We Do Benefits Our Growers and Our Communities. Our valued team members can access a variety of benefits to enhance their health, wellness, and financial security.