Assistant Project Accountant, Construction

Rexford Industrial Realty, Inc.; Los Angeles (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Flexible Time Off

Bonus Eligibility & Long-Term Incentiv

401(k) Employer Match

Professional Development Resources

Health & Wellness Program

Volunteer and Community Engagement

Employee Resource Groups

Job summary

Rexford Industrial Realty, Inc. seeks an Assistant Project Accountant to support construction and development project finances from the owner’s side. The role handles cost codes, budgets, pay apps, change orders, CIP reporting, and closeout under the Development & Construction team’s guidance.

The position requires 1–3 years in project-based accounting, strong Excel and Yardi familiarity, and a detail‑oriented, collaborative mindset. Hybrid with in-office requirements and regular site visits.

Qualifications

• Bachelor's degree in Accounting, Finance, Real Estate, Business, or related field, or equivalent experience.
• 1–3 years of accounting, accounts payable, construction administration, or project-based financial support.
• Foundational understanding of accounting principles and interest in job cost accounting.
• Proficiency in Excel; knowledge of Yardi preferred.
• Ability to manage multiple priorities with strong attention to detail.
• Excellent written and verbal communication; collaborative across functions.

Responsibilities

• Set up and maintain project cost codes, budgets, commitments, and financial records in Yardi.
• Enter and update budgets, contracts, work orders, change orders with complete documentation.
• Review vendor invoices and pay applications for coding and approvals.
• Maintain logs for contracts, commitments, changes, invoices, and payments.
• Track budgets, actuals, committed costs, and forecast spend; analyze variances.
• Support CIP reporting by compiling activity and reconciling schedules.
• Assist with budget requests and revisions with supporting docs.
• Prepare internal check requests and reconcile project-related expenses.
• Coordinate with AP and project teams to resolve issues.
• Support forecasting, cash flow updates, and cost-to-complete schedules.
• Organize electronic project files and audit-support documentation.
• Assist with project closeout activities and archive preparation.
• Follow project accounting procedures and internal controls.
• Provide cross-functional support and additional duties as assigned.

Skills

Microsoft Excel

Yardi

Attention to detail

Communication

Multi-tasking

Education

Bachelor's degree in Accounting, Finance, Real Estate, Business, or related field

Tools

Smartsheet

AIA billing forms

Job description

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio.

The Assistant Project Accountant supports the financial administration of construction and development projects from the owner's side. Working under the guidance of more experienced project accounting team members, this role assists with project setup, budget and cost tracking, invoice and pay application processing, contract and change order administration, monthly reporting, and project closeout. The Assistant Project Accountant works closely with the Development & Construction team (DCM), Accounts Payable, Asset Management, and other internal stakeholders to help maintain accurate records, timely processing, and effective financial controls throughout the project lifecycle.

Work Arrangement: This role requires a minimum of two days per week in the office, with additional in-office presence based on business needs. The position also requires regular visits to company properties as needed to support operational and business priorities.

Responsibilities:

• Assist with setting up and maintaining project cost codes, budgets, commitments, and financial records in Yardi and related project management systems.
• Enter and update approved budgets, contracts, work orders, service orders, and change orders; confirm that supporting documentation is complete and accurately reflected in project records.
• Review vendor, consultant, and contractor invoices and pay applications for coding, required approvals, contract alignment, and supporting documentation; route items for approval and follow up on outstanding information.
• Maintain contract, commitment, change order, invoice, and payment logs and support accurate, timely status reporting.
• Assist with tracking project budgets, actual costs, committed costs, and forecasted spend; identify discrepancies and support budget-to-actual variance analysis.
• Support monthly Construction in Progress (CIP) reporting by compiling project activity, reconciling supporting schedules, and researching variances.
• Assist with budget requests and revisions, including coordination of supporting documentation and approval records for soft costs and total project budgets.
• Prepare internal check requests and support the review and reconciliation of project-related corporate card expenses.
• Reconcile project transactions and coordinate with Accounts Payable, general accounting, and project teams to resolve coding, payment, or documentation issues.
• Support project managers and project accountants with forecasting, contingency tracking, cash flow updates, and cost-to-complete schedules.
• Organize and maintain electronic project accounting files, including contracts, invoices, approvals, lien waivers, and other audit-support documentation.
• Assist with project closeout activities, including final invoice reconciliation, accrual support, contract closeout documentation, retention release tracking, and archive preparation.
• Follow established project accounting procedures and internal controls, elevate issues appropriately, and contribute ideas that improve accuracy, consistency, and efficiency.
• Provide responsive support to cross-functional partners and perform additional project accounting duties as assigned.

Qualifications:

• Bachelor's degree in Accounting, Finance, Real Estate, Business, or a related field, or an equivalent combination of education and relevant experience.
• 1-3 years of accounting, accounts payable, construction administration, or project-based financial support experience; exposure to construction, development, or commercial real estate is preferred.
• Foundational understanding of accounting principles and an interest in developing knowledge of job cost accounting, pay applications, change orders, lien waivers, and construction contract documentation.
• Proficiency in Microsoft Excel and the ability to learn accounting and project management systems; experience with Yardi is preferred.
• Ability to manage multiple priorities and deadlines with strong attention to detail, organization, follow-through, and a commitment to accurate work.
• Effective written and verbal communication skills and the ability to work collaboratively across functions.

Preferred Experience:

• Experience supporting an owner, developer, owner's representative, general contractor, or other project-based organization.
• Exposure to ground-up construction, renovation, or tenant improvement projects, ideally within industrial or commercial real estate.
• Experience coordinating documentation with project managers, architects, consultants, vendors, or general contractors.
• Familiarity with Yardi, Smartsheet, AIA billing forms, or similar accounting and project management tools.

Compensation:

Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $36.06 to $43.27 (annualized equivalent $75,000 to $90,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter.

*These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.

ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

What We Offer

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance.

In accordance with the California Consumer Privacy Act (“CCPA”), Rexford Industrial Realty, Inc. (“Rexford”) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy