Assistant Portfolio Manager
Rexford Industrial
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Benefits offered by this job
Job summary
Qualifications
- 2+ years of property management experience.
- Experience in budgeting and CAM reconciliation.
- Excellent internal and external customer service skills.
Responsibilities
- Approve daily invoices and review accounts payables.
- Prepare and process tenant bill-backs and check requests.
- Provide follow-up on delinquencies and monthly reports.
- Assist with property inspections and budget preparations.
- Support management with vendor agreements and needs.
Skills
Education
Job description
Assistant Portfolio Manager at Rexford Industrial Realty, Inc. (NYSE: REXR). Location: Hybrid / Costa Mesa, CA (willing to drive to San Gabriel Valley to visit properties). Reporting to the Portfolio Manager, you will provide support to the Property Management Department and Portfolio Managers in managing an assigned portfolio of industrial properties in the San Gabriel Valley.
$31.25/hr - $36.54/hr
Location: Hybrid / Costa Mesa, CA (must be willing to drive to San Gabriel Valley to visit properties).
Employment Type: Full-time
Work Arrangement: Hybrid
We have an exciting opportunity for an Assistant Portfolio Manager to join our team in the Costa Mesa office. You will support the Property Management Department and Portfolio Managers in managing an assigned portfolio of industrial properties in the San Gabriel Valley, reporting to the Portfolio Manager.
- Approve daily invoices and review them to ensure the accuracy of accounts payables.
- Prepare and process tenant bill-backs, TI reimbursement, and check requests.
- Pre-posting of the monthly rent roll and distribution of monthly rent statements.
- Provide follow-up and updating notes on delinquencies, watchlist, and monthly late fee reports.
- Prepare all required legal notices, including Notices of Non-Responsibility process, 3-day notices, and notices of abandonment.
- Assist with property inspections, including Yardi input.
- Assist with tenant move-in and move-out walkthroughs, including checklist review.
- Assist with annual budgets, accrual reports, bad debt forms, security deposits, and CAM reconciliations.
- Assist the Manager and Director of Property Management with vendor bidding, monitoring vendor POs, and contract agreements. Implement the approved operating and capital budgets, resolving property management issues, and different departments' needs.
- Support the Manager and/or Director of Property Management with various reporting needs, including accrual, space prep, watchlist and incident reports, etc.
- Assist the Manager and/or Director of Property Management with Tenant and Suite build-outs and capital upgrades.
- Provide support to update tenant and vendor's insurance certificates.
- Prepare tenant notifications for property activities and lease compliance.
- Support the transition process of new acquisitions and dispositions.
- Communicate with tenants and vendors on maintenance issues.
- Assist Tenants with the online Tenant portal for rent payments and work order requests.
- Maintain properties in the Yardi Elevate system for service calls and ensure the completion.
- Maintain property certification tracking: fire life safety tracking and HVAC inventory spreadsheets (can maintain complex spreadsheets).
- Maintain/Save lease and contract files, and other files located within the corporate shared drive.
- Perform other activities as needed by the Managers and/or Director of Property Management to provide a high operation standard.
- Bachelor's Degree and/or equivalent 2+ years of property management experience.
- Experience providing excellent internal and external customer service.
- Experience with Budgeting and CAM Reconciliation processes.
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Additionally, employees may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes, and work around machinery or equipment.
Compensation: Rexford Industrial's total reward plan includes a premier benefits package, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $31.25 to $36.54, with a 15% discretionary annual bonus target and stock grant eligibility. The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. Any offer letters will describe the final hourly rate and total compensation.
- Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
- Unlimited Paid Time Off
- Bonus Eligibility & Long-Term Incentives
- 401(k) Employer Match Program
- Professional Development Resources
- Robust Health & Wellness Program
- Volunteer and Community Engagement Opportunities
- Employee Resource Groups committed to Diversity, Equity, and Inclusion.
We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance.
In accordance with the California Consumer Privacy Act (CCPA), Rexford Industrial Realty, Inc. (Rexford) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy
The stock grants/discretionary bonus disclaimer: These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.
- Associate
- Full-time
- Project Management
- Administrative
- Customer Service
- Real Estate
- Construction
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