Office Coordinator

Medline Industries, Inc. in; Corcoran (MN); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health insurance

401(k) contributions

Paid time off

Job summary

Medline Industries, LP in Minnesota is seeking an Office Coordinator to ensure an outstanding guest experience as the primary contact for visitors. The role also covers answering calls, receiving mail and packages, and supporting management and staff with various tasks.

Responsibilities include greeting visitors, logging arrivals, directing guests to meeting rooms, issuing badges, maintaining office supplies, handling travel inquiries, processing expense reports, and assisting with safety and

Qualifications

• Experience providing customer service to internal and external customers and evaluating customer satisfaction.
• High school diploma or equivalent.

Responsibilities

• Greet visitors, log visits, and alert the appropriate party on arrival.
• Direct visitors to meeting rooms or destinations.
• Issue badges and complete visitors' log.
• Maintain office and breakroom cleanliness and order supplies as needed.
• Assist with travel inquiries, employee purchases, shipments, and apparel distribution.
• Process expense reports for management and hourly staff.
• Support record retention by scanning and retaining non-sensitive documents.
• Maintain communication boards and location contact lists.
• Answer incoming calls professionally and route to the correct department.
• Receive and direct deliveries, including food, printing, and flowers.
• Assist in facility safety by alerting security of suspicious activity.

Education

High school diploma or equivalent

Job description

Job Summary

Under general supervision, the Office Coordinator is responsible for ensuring an outstanding guest experience by serving as the primary point of contact for welcoming guests to the facility. Additionally, the Office Coordinator will be responsible for answering phone calls, receiving mail and packages, and performing other support tasks for the management team and hourly team members.

Job Description

Major Responsibilities

• Serve as the initial contact for greeting visitors, logging guest visits, and alerting the appropriate party of the visitor’s arrival.
• Help direct and/or escort visitors to appropriate Medline meeting room/destination.
• Complete security procedures (e.g., issues badges to new team members, ensures proper completion of visitors' log).
• Assist in maintaining office and breakroom cleanliness and ordering office and breakroom supplies when needed.
• Assist team members with travel-related inquiries, employee purchases, employee shipments, and distributing of apparel.
• Process expense reports for management team and hourly team members.
• Follow record retention guidelines to scan and retain non-sensitive team member documents.
• Maintain communication boards, location contact list, and Operations News Network Content with information and content supplied by the management team.
• Answer incoming calls in a professional and courteous manner.
• Direct callers to appropriate parties or departments for all Medline locations.
• Receive and direct all deliveries, including, food, printing, and flowers.
• Contact applicable employee upon delivery.
• Assist in maintaining facility safety by alerting security of any suspicious activity.
• Provide professional, accurate, and timely support to visitors and employees.

Minimum Job Requirements

• Education: High school diploma or equivalent
• Certification / Licensure: None
• Work Experience: Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction
• Knowledge / Skills / Abilities: None

Preferred Job Requirements

• Education: None
• Certification / Licensure: None
• Work Experience: None
• Knowledge / Skills / Abilities: None

Salary and Benefits

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. The anticipated salary range for this position: $20.25 - $29.25 Hourly The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time.

If you’re a self-starter, eager to grow your career within a high-performing environment, this is the place for you.

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.