Office Coordinator

Vaco; Columbus (OH); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Vaco by Highspring in Columbus, OH, is seeking an organized administrative assistant to greet visitors, manage mail, and coordinate calendar needs.

You will support multiple departments with data entry, filing, and document management, and assist with invoice processing and onboarding.

This full-time role offers an opportunity to contribute to events, vendor relationships, and a professional office environment.

Formación

• Experience in administrative support and data entry.
• Strong organizational and scheduling skills.
• Excellent written and verbal communication.

Responsabilidades

• Greet visitors, clients, and vendors in a professional manner.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and inventory; coordinate supply orders.
• Perform data entry, filing, scanning, and document management.
• Assist with scheduling meetings and preparing conference rooms.
• Maintain records, spreadsheets, and internal databases.
• Support management and various departments with administrative tasks.
• Assist with invoice processing and expense tracking.
• Coordinate office maintenance and vendor relations.
• Assist with onboarding new employees and coordinating office access.
• Support company events and special projects.
• Maintain a clean, organized, and professional office environment.

Descripción del empleo

Greet visitors, clients, and vendors in a professional and welcoming manner.

Manage incoming and outgoing mail, packages, and deliveries.

Maintain office supplies, monitor inventory, and coordinate supply orders.

Perform data entry, filing, scanning, and document management.

Assist with scheduling meetings, coordinating calendars, and preparing conference rooms.

Maintain accurate records, spreadsheets, and internal databases.

Provide administrative support to management and various departments as needed.

Assist with invoice processing, expense tracking, and other basic accounting tasks.

Coordinate office maintenance, equipment needs, and vendor relationships.

Assist with onboarding new employees, including preparing paperwork and coordinating office access.

Support company events, meetings, and special projects.

Maintain a clean, organized, and professional office environment.

• Greet visitors, clients, and vendors in a professional and welcoming manner.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies, monitor inventory, and coordinate supply orders.
• Perform data entry, filing, scanning, and document management.
• Assist with scheduling meetings, coordinating calendars, and preparing conference rooms.
• Maintain accurate records, spreadsheets, and internal databases.
• Provide administrative support to management and various departments as needed.
• Assist with invoice processing, expense tracking, and other basic accounting tasks.
• Coordinate office maintenance, equipment needs, and vendor relationships.
• Assist with onboarding new employees, including preparing paperwork and coordinating office access.
• Support company events, meetings, and special projects.
• Maintain a clean, organized, and professional office environment.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).