Office Coordinator

Circle Logistics, Inc; Chicago (IL); On-site; USD 22,041 - 31,684; Full time

Job summary

Circle Logistics, Inc. in Chicago is seeking a full-time hourly Office Coordinator to support our downtown office. The role focuses on day-to-day operations, administrative tasks, and creating a welcoming, efficient work environment.

You will manage front desk duties, coordinate with management for travel and expenses, liaise with vendors, order supplies, and help plan office events. The position offers hands-on variety in a fast-growing 3PL setting.

Responsibilities

• Manage day-to-day office operations for the Chicago location
• Provide administrative support to management (travel booking, expense reporting)
• Coordinate with vendors and property management for facility repairs and maintenance
• Maintain inventory of office and kitchen supplies; reorder as needed
• Keep the office space organized and productive, ensuring a welcoming environment
• Supervise front desk reception area (mail, packages, visitor logs)
• Assist with assembling office furniture as needed
• Oversee conference room readiness for meetings and catering
• Assist with office events planning and execution

Skills

Office administration

Communication

Time management

Tools

MS Office

G Suite

Job description

Circle Logistics is a third-party logistics (3PL) firm focused on delivering three core promises to our customers:

• No Fail Service
• Personalized Communication
• Innovative Solutions

We leverage technology, industry experience, and employee ingenuity to provide industry-leading transportation solutions that keep America moving.

Job Description

We are seeking a full-time hourly Office Coordinator to join our team. This person will provide support for our Chicago office location and is a key player in the day-to-day operations of Circle Logistics. The ideal candidate takes complete ownership of creating a work environment that makes our staff excited to come to the office. This is a great opportunity to take on a role where no day is the same, at a fast-growing company.

What You'll Do:

• Manage day-to-day office operations for our Chicago office location
• Provide administrative support to our management team (travel booking, expense reporting)
• Coordinate with vendors and property management for facility repairs, upgrades, and building maintenance
• Maintain inventory of kitchen and office supplies and order new supplies as needed
• Clean, organize, and maintain a productive and beautiful work environment in our physical office space
• Supervise the front office reception area (mail, packages, visitor logs)
• Assemble office furniture as needed
• Oversee conference room readiness for scheduled meetings and/or catering, including seating and room setup
• Assist with office events planning and execution