Office Coordinator

Addison Group; Beavercreek (OH); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) during contract and conversion

Job summary

Addison Group in Beavercreek, OH seeks an Office Coordinator to support daily operations and assist a small, collaborative team. This contract role offers hands-on responsibilities from office upkeep to project support and onboarding, with potential for permanent conversion.

The ideal candidate remains organized, proactive, and able to work independently with a remote manager, handling travel requests, expense reviews, and confidential records across a ~4–6 week assignment that may extend or

Qualifications

• At least 3 years of administrative, office coordination, or related experience.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently and support a manager based remotely.
• Strong written and verbal communication skills.
• Proactive, personable, and professional approach to supporting employees and maintaining office operations.
• Willingness to assist with routine tasks and administrative projects.
• Experience with expense reporting platforms such as Concur is a plus.

Responsibilities

• Maintain a clean, organized, and professional office environment.
• Coordinate office supplies, equipment inventory, kitchen supplies, and conference room preparation.
• Review, edit, compile, and track program deliverables, status reports, and other documentation.
• Coordinate employee travel requests and review expense reports for accuracy and appropriate supporting documentation.
• Assist with employee onboarding and offboarding, including I-9 verification, with training provided.
• Maintain employee information, spreadsheets, meeting notes, and other confidential records.
• Track deadlines, deliverables, action items, and administrative tasks to ensure timely completion.
• Serve as a local point of contact for employees, program managers, corporate teams, and external business partners.
• Coordinate and assist with business meetings, employee gatherings, job fairs, and other office events.
• Provide additional administrative and project support as needed.

Skills

Administrative experience

Microsoft Office

Outlook

Excel

Organization

Communication

Independent work

Travel coordination

Onboarding

Expense reporting (Concur)

Tools

Concur

Job description

Industry: Technology / Government Contracting

Location: Beavercreek, OH

Assignment Type: Contract, with potential for permanent conversion

Pay: $30–$38/hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k) during contract and upon conversation to permanent employee

About The Company:

Our client is an innovative technology organization specializing in artificial intelligence solutions and mission-critical support for national security and government operations. The organization combines technical expertise with advanced technology to help customers solve complex challenges across areas such as intelligence, logistics, and secure operations.

The team values accountability, collaboration, and initiative, creating an environment where employees can take ownership of their work and make a meaningful impact.

Job Description:

Our client is seeking a proactive and organized Office Coordinator to support daily office operations and provide administrative assistance to a small, collaborative team. This is an excellent opportunity for someone who enjoys staying organized, supporting employees, coordinating office activities, and taking ownership of a variety of responsibilities.

The ideal candidate is personable, detail-oriented, and comfortable working independently, as their direct manager is based remotely. This position requires a hands‑on approach, a positive attitude, and a willingness to assist with everything from general office upkeep to administrative coordination and project support.

The assignment is expected to last approximately 4–6 weeks or longer, with the potential to transition into a permanent position based on performance and business needs.

Key Responsibilities:

• Maintain a clean, organized, and professional office environment.
• Coordinate office supplies, equipment inventory, kitchen supplies, and conference room preparation.
• Review, edit, compile, and track program deliverables, status reports, and other documentation.
• Coordinate employee travel requests and review expense reports for accuracy and appropriate supporting documentation.
• Assist with employee onboarding and offboarding, including I-9 verification, with training provided.
• Maintain employee information, spreadsheets, meeting notes, and other confidential records.
• Track deadlines, deliverables, action items, and administrative tasks to ensure timely completion.
• Serve as a local point of contact for employees, program managers, corporate teams, and external business partners.
• Coordinate and assist with business meetings, employee gatherings, job fairs, and other office events.
• Provide additional administrative and project support as needed.

Qualifications:

• At least 3 years of administrative, office coordination, or related experience.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Ability to work independently and remain productive while supporting a manager based remotely.
• Strong written and verbal communication skills.
• A proactive, personable, and professional approach to supporting employees and maintaining office operations.
• Willingness to assist with a variety of responsibilities, including routine office tasks and more involved administrative projects.
• Comfortable accepting a temporary assignment with the potential for permanent employment.
• Experience with expense reporting platforms such as Concur is a plus.
• Military, veteran, or military spouse experience is a plus.
• The assignment is expected to last approximately 4–6 weeks or longer, with the potential for permanent conversion.
• The permanent position may offer a salary of $70,000–$90,000 annually.
• The office has a small, close‑knit team of approximately 10 employees.
• The direct manager is based remotely, so independence, initiative, and strong communication skills are important.
• The interview process will likely consist of a virtual Microsoft Teams interview, with a potential additional interview if needed.
• Candidates should be comfortable with a hands‑on office support role and a variety of day‑to‑day administrative responsibilities.
• Standard background screening is required, including criminal, sex offender registry, and seven‑year history checks.
• Business professional attire is expected for the interview, with casual attire permitted for day‑to‑day work.
• Competitive hourly compensation of $30–$44 per hour.
• Opportunity to transition into a permanent position.
• Potential permanent salary of $70,000–$90,000 annually.
• Opportunity to support an innovative organization focused on artificial intelligence and national security solutions.
• Exposure to administrative coordination, employee onboarding, travel coordination, expense reporting, and project support.
• Opportunity to make an immediate impact within a small, collaborative office environment.

Addison Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law.