Office Coordinator

BrightSpring Health Services; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

StepStone Family & Youth Services is seeking an Office Coordinator to support payroll, accounts payable, and general office operations across multiple locations. You will process payroll, review timesheets, manage vendor invoices, and assist with client funds as needed.

Candidate should have at least two years of related office management or bookkeeping experience, strong communication skills, and the ability to work independently while handling confidential information.

Qualifications

• Two years of related office management or bookkeeping experience.
• Ability to communicate (verbal and written) with all levels of personnel.
• Experience in managing systems, processes, and people.
• Must work independently as well as part of a team.
• Capable of handling highly confidential information.
• Must meet all agency pre-employment requirements.

Responsibilities

• Process Payroll per the operations schedule including distributing checks and addressing discrepancies.
• Collect and review punch correction forms and timesheets; obtain supervisor approval and submit weekly.
• Distribute Time Detail and payroll reports to supervisors for review.
• Collect and review mileage forms; obtain approval and submit to Resource Center weekly.
• Process accounts payable invoices and code to GL in Oracle; run weekly reports.
• Collect and reallocate PCard receipts; reconcile with statements and obtain approvals.
• Assist with client funds requests as needed.
• Perform general office duties and maintain office supplies and equipment.
• Maintain and reconcile purchase cards; obtain approvals and retain for audit.
• Prepare Source forms for new locations, leases, and property updates.
• Ensure business documents are retained per policy; perform other duties as assigned.

Skills

Office management

Bookkeeping

Communication

Independent work

Confidential information handling

Education

Two years college coursework or equivalent

Tools

Oracle

Job description

Our Company

StepStone Family & Youth Services

Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!

Responsibilities

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Essential Job Responsibilities:

• Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
• Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
• Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
• Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
• Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
• Collect PCard receipts from cardholders weekly and reallocate expenses as required
• Assist with processing of client funds requests as required
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
• Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
• Ensure business documents are retained as per policy
• Performs other duties as assigned

Qualifications

• Two years of related office management or bookkeeping experience
• Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
• Experience in managing systems, processes, and people
• Must be able to work independently as well as part of a team
• Capable of working responsibly with highly confidential information
• Must meet all agency requirements for pre- employment as required by Company and/or State regulations

Education:

• Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Certificates, Licenses, Registrations:

• Valid driver’s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)