Office Coordinator

The Salvation Army USA Central Territory; Alpena (MI); On-site; USD 2,066,000 - 2,617,000; Part time

Benefits offered by this job

Health Care Benefits

AFLAC

Pension contributions

403(b) voluntary retirement plan

Employee discounts

Paid time off

Sick days & vacation accrual

Birthday off with pay

Paid holidays

Job summary

The Salvation Army USA Central Territory is seeking an Office Coordinator to support daily office operations. This role provides guidance in the absence of supervisors and assists with various duties to ensure smooth program delivery.

Key tasks include welcoming visitors, managing calendars, processing deposits and expenses, recording minutes, and safeguarding donations while coordinating event spaces and volunteer orientations. This is a part-time 29-hour role with comprehensive benefits.

Qualifications

• Confidentiality must be maintained at all times.
• Proficient in Microsoft Office 365.
• Willingness to learn new software as needed.

Responsibilities

• Welcome and direct visitors.
• Maintain master calendar and room usage for programs and events.
• Attend meetings and record minutes as requested.
• Complete statistical data and reporting as needed.
• Accurately enter financial data in a timely manner.
• Process and track paperwork for deposits, program fees and approved expenses.
• Process daily collections and deposit funds.
• Safeguard financial and material donations.
• Create and track acknowledgments of gifts and activities.
• Coordinate building rentals with corps officer/community center director.

Skills

Confidentiality

Education

College degree or equivalent experience

Tools

Microsoft Office 365

Teams

SharePoint

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Office Coordinator supports daily operations of the office. This position provides guidance in the absence of supervisors and assists with specific duties.

• Welcome and direct visitors
• Maintain office equipment, order office supplies
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Attend meetings and record minutes as requested
• Complete statistical data and reporting as needed
• Accurately enter financial data in a timely manner.
• Process and track paperwork, forms, etc. for deposits, program fees and payment of approved expenses.
• Process daily collections and deposit funds
• Safeguard financial and material donations
• Create, track, and give appropriate acknowledgement of gifts and activities.
• Be familiar with and up to date with all corps events, programs, and services.
• Perform orientation with each volunteer including review of written job description, Safe from Harm materials, policies, and procedures for their assignment.
• Coordinate building rentals with corps officer / community center director.
• Perform other duties as assigned

Qualifications

Education/Experience

• College degree required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 2 years’ experience working in an office environment

Skills, Knowledge & Abilities

• Maintain strict confidentiality

Computer Skills

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Additional Information

Part Time (29 hours)

The Salvation Army offers the following benefits:

• Health Care Benefits which include:
• AFLAC
• Voluntary life insurance benefits
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts
• Paid Time Off which includes:
• Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
• Up to (6) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days per year based on date of hire.
• Birthday off with pay.
• Paid holidays are effective immediately

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

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