Team Legal Secretary (12pm-8pm)

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Transportation subsidy

On-site cafeteria

24 days of PTO first year

Job summary

The Washington, DC office of Hawthorne Lane is seeking an experienced Team Legal Secretary to support a team of attorneys from 12:00pm – 8:00pm ET. The role involves coordinating client meetings, travel itineraries, and assisting with critical documents.

This is a hybrid position with potential for occasional remote work after training. We value work/life balance, generous benefits, and competitive compensation.

Qualifications

• Degree and minimum of one year legal administrative experience.
• Strong verbal and written communication skills.
• Proficient typing and MS Office, with document management software experience preferred.

Responsibilities

• Manage attorney calendars, coordinate meetings and conference rooms, and arrange detailed domestic and international travel, including itineraries, ground transportation, and expense reimbursements.
• Provide excellent customer service to internal staff and external clients.
• Prepare documents for upcoming meetings, update the team on approaching deadlines, and follow-through with appropriate documentation for casework management.
• Manage and organize client/matter forms while combing through documents for typos and grammatical errors.
• Prepare and process expense reports and receipts.
• Support attorneys with timekeeping and billing processes.
• Manage incoming assignment requests, following up on deadlines and ensuring tasks are completed appropriately.
• Support special projects delegated by attorneys, in addition to planning client events.

Skills

Legal administrative experience

Typing speed

Strong communication skills

MS Office proficiency

Document management software

Education

Bachelor's degree

Tools

MS Office

Document management software

Job description

The Washington, DC office of a growing international law firm is seeking an experienced Team Legal Secretary to provide high level support to a team of busy attorneys from 12:00pm – 8:00pm ET. In addition to assisting with exciting legal work and helping attorneys finalize critical documents, you will also be called on to coordinate client meetings and travel itineraries. This friendly firm offers work/life balance, minimal overtime, generous benefits and competitive compensation in plush offices. If you have at least one or more years of prior administrative law firm experience, we want to see your resume!

Key Responsibilities:

• Manage attorney calendars, coordinate meetings and conference rooms, and arrange detailed domestic and international travel, including itineraries, ground transportation, and expense reimbursements.
• Provide excellent customer service to internal staff and departments, as well as external clients.
• Prepare documents for upcoming meetings, update the team on approaching deadlines, and follow-through with appropriate documentation for casework management.
• Manage and organize client/matter forms while combing through documents for typos and grammatical errors.
• Prepare and process expense reports and receipts.
• Support attorneys with timekeeping and billing processes.
• Manage incoming assignment requests, following up on deadlines and ensuring tasks are completed appropriately.
• Support special projects delegated by attorneys, in addition to planning client events.

Why You’ll Love Working Here:

• International law firm with over 300 attorneys in the Washington, DC office, specializing in several dozen practice areas.
• Staff enjoys competitive salaries, overtime pay, and a 35-hour work week.
• Benefits include health, dental and vision insurance, a transportation subsidy, on-site cafeteria, and 24 days of PTO the first year of hire.
• This role is authorized to work from home once a week after training and onboarding has been completed.
• This role requires coverage for 12:00pm – 8:00pm ET.

What We’re Looking For:

• Experienced. The ideal candidate has a degree and minimum of one (1) or more years of previous legal administrative experience. May 2026 graduates are encouraged to apply.
• Adaptable. You can adjust your work style to fit the needs of the attorneys.
• Detailed. Organization and an eye for detail are key.
• Communicative. You have strong verbal and written communication skills, and you proactively provide status updates to keep your team apprised on your progress.
• Tech savvy. You are a quick typist and an expert at using MS Office. Document management software experience preferred.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.