Office Clerk IV PT (Temporary)

Webster; Town of Webster (NY); On-site; USD 20,000 - 29,000; Part time

Job summary

Webster Highway Department is seeking a part-time Office Clerk IV to provide administrative support over the next several months, extending into the first half of 2027. This position performs a wide range of administrative and seasonal tasks essential to the department’s daily operations.

The ideal candidate is a self-starter who is eager to learn department processes, adapt to changing needs, and apply their skills to support efficient workflow and customer service.

Qualifications

• Experience in municipal, government, or public works office settings.
• Strong understanding of basic accounting or financial record-keeping.
• Proficiency with Microsoft Office (Excel and Access).
• Excellent organizational skills with attention to detail.
• Ability to manage multiple tasks during seasonal workload changes.

Responsibilities

• Intake material tickets and match them with invoices.
• Process and track payment vouchers.
• Maintain cost-tracking spreadsheets.
• Create and track purchase orders.
• Generate monthly financial reports.
• Track capital project payments and general ledger expenses.
• Maintain the Snow and Ice database.
• Review and submit Snow and Ice tickets.
• Track Snow and Ice material usage.
• Manage fuel fob distribution.
• Develop fuel reports and payment vouchers.
• Troubleshoot and coordinate resolution of fuel access issues.
• Assist with onboarding and departures, including uniforms, locker assignments, and training coordination.
• Intake and organize incident reports.

Skills

Organizational skills

Multi-tasking

Attention to detail

Public sector experience

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Access

Job description

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Starting Pay: $18/hour. Approximately 25-30 hours per week.

Category: Part-Time/Temporary position

Job Location: 1005 Picture Parkway, Webster, NY 14580

The Webster Highway Department is seeking a part-time Office Clerk IV to provide administrative support on a temporary basis over the next several months, extending into the first half of 2027. This position performs a wide range of administrative and seasonal tasks essential to the department’s daily operations. The ideal candidate is a self-starter who is eager to learn department processes, adapt to changing needs, and apply their skills to support efficient workflow and customer service.

Typical Work Activities

Financial Duties

• Intake material tickets and match them with invoices
• Process and track payment vouchers
• Maintain cost-tracking spreadsheets
• Create and track purchase orders
• Generate monthly financial reports
• Track capital project payments and general ledger expenses

Snow and Ice

• Maintain the Snow and Ice database
• Review and submit Snow and Ice tickets
• Track Snow and Ice material usage

Fuel System

• Manage fuel fob distribution
• Develop fuel reports and payment vouchers
• Troubleshoot and coordinate resolution of fuel access issues

Personnel

• Assist with onboarding and departures, including uniforms, locker assignments, and training coordination
• Intake and organize incident reports

Preferred Qualifications

• Experience in municipal, government, or public works office settings
• Strong understanding of basic accounting or financial record-keeping
• Proficient with Microsoft Office (Excel and Access)
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple tasks and shifting priorities during seasonal workload changes

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma. Where education is lacking, clerical experience may be substituted on a year-for-year basis.

Special Requirements

Applicants will be subject to a pre-employment background check and drug test.