Office Assistant 1

NYS Department of Environmental Conservation; Town of New Paltz (NY); On-site; USD 28,000 - 33,000; Part time

Job summary

The NYS Department of Environmental Conservation seeks an administrative support incumbent for the Division of Materials Management. Duties include greeting visitors, scheduling appointments and conference rooms, typing correspondence and reports, filing, mail processing, and basic clerical tasks.

The ideal candidate will be proficient in Microsoft Word and Excel. This hourly, funded position runs through 3/31/2027 and may extend beyond that date.

Qualifications

• There are no minimum education or experience requirements for this title.
• Preferred qualifications include proficiency in Microsoft Word and Excel.

Responsibilities

• Greet visitors and answer questions.
• Schedule appointments and conference rooms.
• Type correspondence, reports, and other data.
• File and process incoming and outgoing mail; handle transactions.
• Prepare reports, charts, graphs, and tables; assist in data compilation.
• Perform basic arithmetic calculations and inventory tasks.
• Carry out other clerical functions as needed.

Skills

Administrative support

Communication

Tools

Microsoft Word

Microsoft Excel

Job description

Duties Description

The incumbent will provide administrative support for the Division of Materials Management. Specific duties will include greeting visitors; scheduling appointments and conference rooms; typing correspondence, reports, and other data; filing; processing incoming and outgoing mail; processing transactions; compiling information; performing basic arithmetic calculations; inventory; document preparation; answering telephones and responding to questions; creating and assisting in the preparation of reports, charts, graphs, and tables; and performing other clerical functions.

Description

The incumbent will provide administrative support for the Division of Materials Management. Specific duties will include greeting visitors; scheduling appointments and conference rooms; typing correspondence, reports, and other data; filing; processing incoming and outgoing mail; processing transactions; compiling information; performing basic arithmetic calculations; inventory; document preparation; answering telephones and responding to questions; creating and assisting in the preparation of reports, charts, graphs, and tables; and performing other clerical functions.

Qualifications

There are no minimum education or experience requirements for this title.

Preferred Qualifications

Working knowledge of Microsoft Word and Excel.

Additional Comments

This is a hourly appointment currently funded through 3/31/2027, with a likelihood of continuing beyond that date. Program needs and funding will determine actual termination date.

Must be able to lift and move objects up to 25 pounds.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please email: [e-mail].

Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).