Attendance Office Assistant - Part-Time

Montachusett-Regional-Vocational-Technical-School; Fitchburg (MA); On-site; USD 39,000 - 41,000; Part time

Job summary

Montachusett Regional Vocational Technical School in Fitchburg, MA is seeking an Attendance Office Assistant for a part-time morning schedule (7:00 AM–10:30 AM). The role focuses on accurately recording student attendance and supporting the Dean of Students, with duties spanning data entry in the district's student information system and coordination with teachers and staff.

The ideal candidate has a high school diploma (associate degree preferred), strong communication skills, proficiency with

Qualifications

• Must have a minimum of a high school diploma; an associate’s degree preferred.
• Proficient in Microsoft Office and Google Apps; willing to learn PowerSchool.
• Recent administrative assistant experience preferred.
• Ability to work independently on multiple tasks while assisting the public, faculty, staff, and students.
• Strong verbal and written communication skills with professional interaction.
• Such alternatives to the above qualifications as the Superintendent-Director may find appropriate and acceptable.

Responsibilities

• Maintains confidentiality of all aspects of school operations.
• Monitors student information system and Attendance Line to record absences, tardies, and dismissals.
• Ensures all first period attendance is entered daily by teachers into the SIS.
• Records information on absences, tardies, and dismissals with proper documentation.
• Generates attendance reports to determine concerns and notify students and families as needed.
• Coordinates with Deans of Students to produce and mail Attendance Warning letters.
• Coordinates attendance appeal hearings with the Assistant Principal, as needed.
• Assists Dean of Students Office Staff with daily office operations and the In House Suspension room.
• Assists with monitoring students in the Dean of Students’ office.
• Assists with input of student conduct into the SIS as needed.
• Performs other activities as assigned by the Assistant Principal or Principal.

Skills

Multitasking

Professional communication

Public interaction

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Google Apps

PowerSchool

Job description

Montachusett Regional Vocational Technical School Montachusett Vocational Technical School - Fitchburg, Massachusetts Open in Google Maps

Attendance Office Assistant - Part-Time

Montachusett Regional Vocational Technical School - Fitchburg, Massachusetts

Job Details

Starting Date: Immediately

Position Type: Part-time

Salary: $28 to $30 Per Hour

Job Categories: Support Staff > Administrative Assistant

Job Description

Title: Attendance Office Assistant (Part-Time 7AM-10:30AM)

Qualifications

• Must have a minimum of a high school diploma; an associate’s degree preferred.
• Ability to utilize Microsoft Office, Google Apps and willingness to learn how to utilize PowerSchool, the district’s student information system.
• Recent administrative assistant experience preferred.
• Ability to work independently on multiple tasks simultaneously while tending to the needs of the public, faculty, staff, and students, in an active office environment with frequent interruptions.
• Strong verbal and written communication skills with the ability to effectively interact with students, parents, staff, and community stakeholders while maintaining a positive, professional and collaborative atmosphere.
• Such alternatives to the above qualifications as the Superintendent-Director may find appropriate and acceptable.

Reports to: Principal/Assistant Principal/Dean of Students

Job Goal: To accurately record student attendance and provide support to the Dean's Office.

Performance Responsibilities

• Maintains confidentiality of all aspects of school operations including sensitive and personal information.
• Monitors student information system and Attendance Line to properly record parent information regarding absences, tardies, and dismissals.
• Assures all first period attendance is entered daily by teachers into the electronic student information system. Communicates with teachers and Deans of Students regarding any attendance concerns.
• Ensures information on student absences, tardies, dismissals, field trips, coop, etc. are properly recorded in the electronic student information system and that documentation involving excused absences, tardies and dismissals is properly added to student files.
• Generates attendance reports to determine attendance concerns and the need for notifications to students and their families as outlined in the Student Handbook. Share information with the Deans for review with students. Share information with the Nurse’s and Student Support Offices, as needed.
• Coordinates with the Deans of Students to produce and mail Attendance Warning letters based on the Student Handbook policies.
• Coordinates attendance appeal hearings with the Assistant Principal, as needed.
• Assists Dean of Students Office Staff with the daily operations of the office and the In House Suspension room.
• Assists with monitoring students while they await meetings in the Dean of Students’ office.
• Assists Dean of Students and Administrative Assistant to the Dean of Students with the input of student conduct into the student information system as needed.
• Any other activities as assigned by the Assistant Principal or Principal.

Work Environment: This position may require long periods of sitting. The individual may be exposed to blue light. The individual may be exposed to various hazards in the building.

Terms of Employment: Ten month, school year position (183 days) plus up to 5 additional days.

Initial salary will be established by the Superintendent-Director in accordance with the Administrative Support Non-Union Salary Schedule.

This part time position does not meet benefit eligibility.

Evaluation: As per the Non-Union Personnel Contracts and Compensation policy.

Montachusett Regional Vocational Technical School does not discriminate on the basis of race, color, gender, gender identity, ethnicity, religion, national origin, sexual orientation, disability, homelessness, or limited English proficiency.

District Title IX Compliance Coordinator: Victoria Zarozinski, Director of Student Support [phone] x5237

District 504 Coordinator: Kathryn Schmidt, Asst. Principal [phone] x5217

Equal Opportunity Employer

Montachusett Regional Vocational Technical School does not discriminate on the basis of race, color, gender, gender identity, ethnicity, sexual orientation, disability, religion, or national origin. District Title IX Compliance Coordinator: Victoria Zarozinski, [phone] x5237

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Katie Schmidt , Assistant Principal
• 1050 Westminster Street
• Fitchburg, Massachusetts 01420
• Phone: [phone]
• Email: [e-mail]