Office Clerk

Network Firms; New York (NY); On-site; USD 23,000 - 34,000; Part time

Job summary

Flynn Family Office (FFO) is seeking a detail-oriented Office Clerk to support administration, the mailroom, and daily office operations in our New York office. This part-time role requires 2–3 days in the office each week, with duties spanning mail processing, basic invoicing via BILL.COM, and general office support.

Responsibilities include sorting and logging mail, preparing shipments, processing checks, maintaining logs, and coordinating with Account Executives.

Qualifications

• Proven accuracy and attention to detail.
• Experience with administrative tasks and mailroom operations.
• Strong organizational skills.

Responsibilities

• Run the mailroom: sort, log, and ship mail/packages.
• Sort and collate incoming mail and scan/cemail.
• Record registered mail and maintain logs/forms.
• Prepare mailing labels for outgoing packages (FedEx/UPS/USPS).
• Notify Account Executives of all incoming checks.
• Process checks for deposit as directed.
• Prepare client mail for in-person meetings and signatures.

Skills

Attention to detail

MS Office

Google Workspace

Tools

BILL.COM

CCH

Job description

FFO (Flynn Family Office) is seeking a detail-oriented multitasker to keep our office running. We're seeking an Office Clerk to support administration, mailroom, and office operations.

This is part-time role based out of our New York office – 2-3 days in office a week.

Primary Responsibilities:

• Run our mailroom — sorting, logging, and shipping mail and packages
  • Sort and collate incoming mail.
  • Scan and email collated mail to appropriate FFO team members.
  • Record registered mail and maintain necessary logs and forms.
  • Prepare mailing labels for outgoing packages to appropriate clients via FedEx, UPS, USPS or courier as specified
  • Notify FFO Account Executives and team of all incoming checks
  • Separate all incoming checks and provide to supervisor for deposit, unless in-person deposit is specified.
  • Separate all client specific mail for in-person meetings and wet signatures as specified by FFO Account Executive.
• Keep office supplies and equipment stocked and running smoothly
  • Monitor inventory, order supplies, and operate office equipment such as printers and scanners
• Manage BILL.COM admin, invoice processing, and billable hours reporting
• Act as administrator for BILL.COM – configuring user settings and permissions as specified by supervisors.
• Submit incoming FFO invoices for processing in BILL.COM
• Submit weekly billable hours for supervisor in CCH system
• General office projects as needed (conference room booking, catering)

Qualifications:

• Comfort with MS Office / Google Workspace
• A sharp eye for accuracy and detail

The hourly range for this role is expected to be between $17/hr - $25/hr. Actual pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set.

FFO is part of the Focus Financial Partners’ network firm community. As part of the partnership, FFO remains independently operated but gains the support of a broader organization. Whether focused on growth, enhancing capabilities, or planning for the future, being part of Focus means you are part of something larger while still working in an entrepreneurial, firm-led environment.