OFFICE AUTOMATION ASSISTANT

Air Education and Training Command; San Antonio (TX); On-site; USD 41,000 - 54,000; Full time

Job summary

Air Education and Training Command is seeking an administrative professional to support diverse clerical duties, fund handling, and document production. You will use office automation software to prepare a wide range of forms, memos, letters and reports, while handling incoming funds and interacting with visitors and callers.

The role requires accuracy in recording fees and charges, and the ability to route inquiries to the appropriate staff.

Qualifications

• Transcripts may be required to qualify by education, per agency rules.

Responsibilities

• Uses office automation software to produce a wide range of documents, formats and reports.
• Creates, edits, stores, retrieves and prints forms, memos, letters and lengthy reports.
• Calculates, collects, records and delivers monies for services.
• Prepares a variety of correspondence and reports in support of incoming funds.
• Calculates fees and charges, collects them and records them to meet funds controls.
• Receives calls and greets visitors and directs them to appropriate staff.

Job description

• Hiring Agency: Air Education and Training Command

Key Responsibilities

Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific assignments require a varying number and sequence of steps and use of different functions from one assignment to another. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters and lengthy reports. Calculates, collects, records and delivers monies for services.

Prepares a wide variety of recurring and nonrecurring correspondence, reports and other documents in support of the incoming funds. Calculates fees and charges for services, collects these fees and records them as appropriate to meet required funds controls. Receives telephone calls and greets visitors. Ascertains the nature of the calls or visits.

Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office. Establishes, updates, and maintains office records of various types. Uses a variety of automated systems (e.g., records management, electronic forms, electronic publications library, time and attendance, etc.) and nonautomated to perform various clerical duties to include reports to track incoming funds/fees.

Requirements & Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S.

Department of Education must accredit education. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Which agency is hiring for this position?

This position is with Air Education and Training Command, Department of the Air Force.

What is the salary for this position?

The posted pay range is $41334 – $53735/yr.

What is the application deadline?

Applications close on 2026-09-25.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.