Office Associate, Senior - UW Libraries Dean

Wyoming; Laramie (WY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Generous retirement contributions

Excellent health coverage

Paid time off

Tuition waiver

Wellness programs

Job summary

University of Wyoming is seeking an Office Associate, Senior for the Libraries Dean's Office to provide essential front-desk and administrative support on campus in Laramie, WY.

You will coordinate meeting spaces, manage calendars, assist with events and fundraising activities, and help the Dean and leadership team with daily operations.

Qualifications

• Education: Associate's degree.
• Experience: At least 1 year professional work experience (office or customer service).
• Desired: Bachelor's degree.
• Excellent customer service and interpersonal skills.
• Strong organizational and time-management skills.
• Demonstrated initiative and ability to build positive relationships.
• Adaptability and willingness to learn.

Responsibilities

• Welcomes library employees, patrons, and guests as the first contact in the Dean's Office.
• Manages front desk duties and opens the office, supporting daily operations.
• Coordinates logistics for events and meetings in Coe Library.
• Provides calendar management and general administrative support to the Dean.
• Supports development activities and fundraising events with UW Foundation.
• Arranges travel for Libraries staff.

Skills

Customer service

Organization

Attention to detail

Communication

Proactivity

Education

Associate's degree

Bachelor's degree

Job description

Office Associate, Senior - UW Libraries Dean's Office

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming.Our community thrives on the contributions of talented and drivenindividuals who share in our mission, vision, and values. If yourexpertise and experience align with the goals of our institution,we would be thrilled to hear from you. We encourage you to applyand become a valued member of our vibrant campus communitytoday!

Why Choose Us?

At the University of Wyoming, we value our employees and invest intheir success. Our comprehensive benefits package is designed tosupport your health, financial security, and work-life balance.Benefits include:

• Generous Retirement Contributions: The Statecontributes over 15% of your gross salary. With your mandatoryemployee contribution, the total contribution toward yourretirement plan exceeds 19%.
• Exceptional Health & PrescriptionCoverage: Enjoy access to medical, dental, and visioninsurance with competitive employer contributions, that include 4 deductible options to suit yourneeds
• Paid Time Off: Benefit from ample vacation,sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligibledependents can take advantage of tuition waivers, supportingcontinuous education and professional growth.
• Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives, counseling services, andmental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more aboutwhat we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Office Associate, Sr. - UW Libraries Dean's Office

JOB PURPOSE:

This position provides vital support for the day-to-day operationsof the UW Libraries Dean's Office including reception and customerservice at the front desk, administrative support for the UWLibraries Dean, leadership team, and Libraries' developmentefforts, and facilitating use of the Libraries reservableconference and meeting room spaces. Additionally, this positioncoordinates logistics for Libraries-sponsored events and serves asa travel arranger for the Libraries.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Welcomes library employees, patrons, and guests as the firstpoint of contact for the Libraries Dean's Office. Opens the officeMonday-Friday (7:30 am), manages office supplies and equipment,checks in/out building keys, and anticipates and addressesorganizational needs.
• Serves as point person for reservable meeting and conferenceroom spaces in Coe Library. Facilitates use of spaces, communicatesroom use policies, assists with equipment setup and accommodations,and ensures seamless transition between users.
• Coordinates logistics for Libraries-sponsored events, includingplanning and staging, reception and hospitality arrangements,marketing support, and other tasks as needed.
• Provides administrative support to the Libraries Dean includingcalendar management and assisting with meetings and otherobligations and support initiatives of the Libraries leadershipteam. Represents the Dean's Office on Libraries workinggroups.
• Provides administrative support for Libraries developmentactivities and serve as a point of contact for the LibrariesAdvisory Board. Works with the UW Foundation and assist withfundraising events such as UW Giving Day.
• Serves as a travel arranger for the UW Libraries.

SUPPLEMENTAL FUNCTIONS:

• Makes recommendations on existing office policies, systems,methods, and procedures; create/revise related documentation.Ensures compliance with policies and procedures.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: Associate's degree

Experience: At least 1 year professional work experience(such as in an office or customer service setting)

Experience Evaluation

Minimum experience requirements are evaluated on a full-timeequivalent (FTE) basis. Relevant part-time experience will beprorated based on hours worked. For example, two years working anaverage of 20 hours per week is equivalent to approximately oneyear of full-time experience.

Applicants must include the average hours worked per week for allcurrent and previous positions. Failure to provide this informationmay affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:

• Bachelor's degree
• Excellent customer service and interpersonal skills
• Strong organizational and time-management skills
• Demonstrated initiative
• Ability to build and maintain positive workingrelationships
• Demonstrated adaptability and/or willingness to learn
• Demonstrated attention to detail

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionallyrequests candidates upload the following document(s) for a completeapplication:

1. Cover letter
2. Resume or C.V
3. Finalists for the position will be asked to supply contactinformation for four work-related references.

WORK LOCATION:

On-campus: This position provides vital support tocampus customers, and the successful candidate must be available towork on campus.

WORK AUTHORIZATION REQUIREMENTS

The successful candidate must be eligible to work in the UnitedStates, as sponsorship for any work authorization or work visas isnot available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, sexual orientation,gender identity, national origin, disability, or status as aprotected veteran. In compliance with the ADA Amendments Act(ADAAA), if you have a disability and would like to request anaccommodation to apply for a position, please contact us at307-766-2377 or email [e-mail].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of30,000 residents nestled in the heart of the Rocky Mountain West.The state of Wyoming continues to invest in its only 4‑yearuniversity, helping to make it a leader in academics, research, andoutreach with state-of-the-art facilities and strong communityties. We invite you to learn more about Laramie by visiting the About Laramie website.Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and closeproximity to Colorado's Front Range and the metropolitan Denverarea. Laramie's beautiful mountain landscape offers outdoorenjoyment in all seasons, with over 300 days of sunshine annually.For more information about the region, please visit http://visitlaramie.org/.

Job Identification: 263017

Apply Before: 11/23/2026, 06:59 AM

Job Schedule: Full Time

Locations: 16 & Gibbon, Laramie, WY, 82071, US

Posted Salary Range: $43,716

Schedule (Hours Per Week): 40