Office Associate, Senior - Institutional Advancement

The Chronicle Of Higher Education, Inc.; Laramie (WY); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Tuition waiver

Retirement contributions

Health insurance

Paid time off

Wellness programs

Job summary

The University of Wyoming is seeking an Office Associate, Senior to provide high-level administrative support to the Institutional Advancement & UWFoundation. You will manage calendars, donor activity, and complex reporting while coordinating travel and events for senior development officers.

This role requires independent judgment, strong communication, and the ability to coordinate multiple complex tasks across departments.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• 1 year progressively responsible work-related experience.
• Valid driver’s license with a motor vehicle record compliant with Driving for University Business SAP.

Responsibilities

• Manage development officers' schedules and donor engagement itineraries and support event planning.
• Process accounts payable and reconcile corporate card transactions.
• Coordinate travel for donor visits, including lodging and itineraries.
• Draft, edit and finalize a range of documents including fund agreements.
• Assist with large donor events on and off campus and support administrative team.
• Perform data entry, generate complex reports, and navigate software platforms/databases.
• Track/reconcile receipts and invoices.

Skills

Attention to detail

Quality orientation

Service orientation

Collaboration

Independence

Judgment

Education

Associate's degree or equivalent

Job description

Office Associate, Senior - Institutional Advancement & UWFoundation

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming.Our community thrives on the contributions of talented and drivenindividuals who share in our mission, vision, and values. If yourexpertise and experience align with the goals of our institution,we would be thrilled to hear from you. We encourage you to applyand become a valued member of our vibrant campus communitytoday!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.Benefits include:

• Generous Retirement Contributions: The State contributesover 15% of your gross salary. With your mandatory employeecontribution, the total contribution toward your retirement planexceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoyaccess to medical, dental, and vision insurance with competitiveemployer contributions, that include 4 deductible options to suit yourneeds.
• Paid Time Off: Benefit from ample vacation, sick leave,paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents cantake advantage of tuition waivers, supporting continuous educationand professional growth.
• Wellness and Employee Assistance Programs: Stay healthywith wellness initiatives, counseling services, and mental healthresources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Office Associate, Senior - Institutional Advancement & UWFoundation

JOB PURPOSE:

Serve as the first point of contact for the UW Foundation whileproviding high-level administrative support to multiple directors.Under limited supervision, lead projects and support theoperational, financial, and strategic planning activities of alarge and complex unit. This role requires strong independentjudgment, excellent service orientation, and well-developedmanagement and interpersonal skills. Independently manage andcoordinate complex administrative functions that significantlyinfluence both internal operations and externalrelationships.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage development officers' schedules by maintainingcalendars, preparing donor engagement itineraries, entering donoractivity reports, and supporting event planning and execution toensure seamless daily operations.
• Perform accounting tasks, including processing accounts payableand reconciling corporate card transactions to maintain accuratefinancial records.
• Coordinate travel arrangements for donor visits andconferences, including booking transportation and lodging,completing required travel documentation, and preparing itinerariesand donor materials.
• Draft, edit, and finalize a variety of written materials,ranging from routine correspondence to complex documents such asfund agreements.
• Assist with large donor events held on and off campus. Ordervarious supplies for the department. Provide training and /orbackup for administrative team members.
• Perform data entry, generate complex reports, and proficientlynavigate various software platforms and databases. Maintaininventory and oversee supply ordering for the department.Communicate with donors and corporate contacts in person, by phone,and via email. Assist in the development or revision ofdepartmental policies, systems, methods, and procedures; preparerelated documentation including the design and implementation ofcomputer programs, as appropriate.
• Track/reconcile receipts and invoices.

SUPPLEMENTAL FUNCTIONS:

• Serve on University or external committees representingsupervisor or program, as directed.
• Attend meetings, conferences, and/or workshops as appropriatealongside other team members.
• Participate in performance-related goal setting and achievementto meet personal and organizational goals and objectives.
• Oversee/supervise interns and/or work study students.
• Other related duties as assigned.

COMPETENCIES:

• Attention to Detail
• Quality Orientation
• Service Orientation
• Collaboration
• Independence
• Judgment

MINIMUM QUALIFICATIONS:

Education: Associate's degree OR equivalent combination ofeducation and experience

Experience: 1 year progressively responsible work-relatedexperience

Required licensure, certification, registration or otherrequirements: Valid driver's license with a motor vehicle record (MVR) compliantwith the Driving for University Business SAP.

DESIRED QUALIFICATIONS:

• Strong Organizational and Project Management Skills
• Excellent Written and Verbal Communication
• Independent Judgment and Decision-Making
• Collaboration, Accountability, and Attention to Detail
• Proficiency in Office Software, Accounting, and Data Entry

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references(references will only be contacted if you are selected as afinalist for the position).

This position will remain open until filled. Complete applications received by 8/16/2026 will receive full consideration.

WORK LOCATION:

On-Campus: This position provides vital support to campuscustomers, and the successful candidate must be available to workand perform essential job functions on campus, understanding ourlocation is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the UnitedStates, as sponsorship for any work authorization or work visas isnot available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation,gender identity, national origin, disability, or status as aprotected veteran. In compliance with the ADA Amendments Act(ADAAA), if you have a disability and would like to request anaccommodation to apply for a position, please contact us at 307-766-2377 or email [e-mail].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of30,000 residents nestled in the heart of the Rocky Mountain West.The state of Wyoming continues to invest in its only 4-yearuniversity, helping to make it a leader in academics, research, andoutreach with state-of-the-art facilities and strong communityties. We invite you to learn more about Laramie by visiting About Laramie website.

Located in a high mountain valley near the Colorado border, Laramieoffers both outstanding recreational opportunities and closeproximity to Colorado's Front Range and the metropolitan Denverarea. Laramie's beautiful mountain landscape offers outdoorenjoyment in all seasons, with over 300 days of sunshine annually.For more information about the region, please visit http://visitlaramie.org/.

Job Identification: 261938

Apply Before:

Job Schedule: Full Time

Locations: 16th & Gibbon, Laramie, WY, 82071, US

Posted Salary Range: 42,504 - 50,004

Schedule (Hours Per Week): 40

Travel: No