OFFICE ASSOCIATE

State of Illinois; Springfield (IL); Hybrid; USD 46,000 - 61,000; Full time

Job summary

The State of Illinois seeks an Office Associate in Springfield, IL to support the Bureau Chief and investigative staff with clerical duties and regional timekeeping. You will maintain databases, route documents, and handle mail distribution as part of a dynamic state agency team.

Qualifications include a high school diploma or equivalent, at least two years of office experience, and the ability to keyboard 45 wpm. The position offers hybrid work with some in-office requirements.

Qualifications

• Requires high school diploma or equivalent.
• Requires two years of office experience.
• Requires ability to keyboard accurately at 45 wpm.

Responsibilities

• Provides clerical support to the Bureau Chief and investigative staff for an assigned region.
• Maintains and updates office databases, handles electronic distribution of information to assigned regional staff, routes documents via electronic mail.
• Receives, opens, sorts, assigns, and distributes incoming mail.
• Serves as timekeeper for the assigned region.
• Orders supplies and equipment and prepares related records and reports.
• Performs other duties as assigned within the scope of duties.

Skills

Typing 45 wpm

Office experience

Education

High school diploma or equivalent

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 59047

Opening Date: 10/20/2026

Closing Date: 11/02/2026

Agency: Department of Human Services

Class Title: OFFICE ASSOCIATE - 30015

Skill Option: Keyboarding

Bilingual Option: None

Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year)

Job Type: Salaried

Category: Full Time

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

Work Hours: 8:30am-5:00pm, Monday-Friday, 1 hour unpaid lunch

Anticipated Hybrid Work Schedule Availability: It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need

Headquarter Location: 901 E Southwind Rd, Springfield, Illinois, 62703

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required,a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of yourapplication. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of Inspector General is seeking to hire a self-motivated, knowledgeable, ambitious, detail-oriented Office Associate to provides clerical support to the Bureau Chief and investigative staff for an assigned region in Springfield, IL. The Office Associate maintains and updates office databases, handles electronic distribution of information to assigned regional staff, routes documents via electronic mail. Receives, opens, sorts, assigns, and distributes incoming mail. Serves as timekeeper for the assigned region. Orders supplies and equipment and prepares related records and reports.

Essential Functions

• Provides clerical support to the Bureau Chief and investigative staff for an assigned region.
• Maintains and updates office databases, handles electronic distribution of information to assigned regional staff, routes documents via electronic mail.
• Receives, opens, sorts, assigns, and distributes incoming mail.
• Serves as timekeeper for the assigned region.
• Orders supplies and equipment and prepares related records and reports.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school.
• Requires two (2) years of office experience.
• Requires ability to keyboard accurately at 45 wpm.

About the Agency

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
  • • Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®